Client Services Coordinator - Oncology

World Class Medicine.
Purpose-Driven Partnership.

Veritas Veterinary Partners offer exciting career opportunities in state-of-the-art facilities across the U.S. Our hospitals, open 24/7/365 and staffed by board-certified specialists, create a collaborative environment where you can work alongside like-minded, caring professionals. If you're passionate about veterinary medicine, this is your chance to thrive in a dynamic, high-quality setting.

At Veritas Veterinary Partners, our mission is to build a network of trust and opportunity for veterinary professionals nationwide. We specialize in supporting Specialty and Emergency care hospitals, aligning with your unique goals and medical standards. Veritas, founded by Thomas Scavelli, DVM, DACVS, is dedicated to recruiting top-tier talent and fostering collaboration within our community. With a focus on exceptional care, we bring together highly trained veterinarians, technicians, and teammates committed to our patients’ well-being.

 We believe in Truth in Medicine and Trust in Partnerships, ensuring we always provide the highest standard of care. Come join us and make a meaningful impact on the community you serve.

Client Service Coordinator – Oncology

About PESCM
PESCM, located in San Rafael, is the only 24/7 veterinary hospital in Marin County, with specialties in Internal Medicine, Surgery, Neurology, Cardiology, Urgent Care, Emergency, Radiology and Critical Care. Our mission is to serve pets and people by continually pushing to improve our medicine, our service, our communication and ourselves.

Why PESCM: We are not your typical veterinary hospital.
PESCM is run by managers who have been with the hospital for a decade or more, all promoted from within. We are former nurses and client service staff who understand what employees need, because we’ve been there ourselves: predictable schedules, regular time off, competitive pay, generous benefits, and a nurturing yet professional environment that fosters your growth and success.  We know the winning recipe is making a space for you to do good work and be part of the special kind of team unique to veterinary medicine, where the only way to combat compassion fatigue is to take care of each another.

About the Job

• Welcome our Oncology clients in a friendly, helpful and compassionate manner
• Serve as the liaison between clients and the Oncology technicians and doctors, relaying vital information about medical histories, concerns and questions
• Keeping Oncology clients informed of their pet’s appointment journey from start to finish, including: collecting records, medical histories, intake information, to creating/delivering estimates, collecting deposits, finalizing invoices, preparing medications/supplies for discharge, delivering discharge information as appropriate
• Prepare and review medical records accurately and completely
• Educate and advise clients regarding PESCM's services and practices
• Process invoices and payments accurately
• Assist with other administrative duties such as scanning, faxing, and emailing
• Assist with front desk coverage as needed
• Handle animals and assist medical staff with exams & treatment

About you

• Minimum of 1 year of experience working in a veterinary hospital setting strongly preferred experience with animal handling
• Strong communication skills, verbal and written; organizational skills; proactive thinking and a positive attitude are also a must
• Ability to multi-task in a chaotic environment with competing needs
• Ability to be compassionate at all times with upset and worried clients
• Ability to work in a highly collaborative environment and commitment to develop long-term relationships with colleagues, clients, and community is required.
• Positive outlook and ability to work well in a collaborative environment.
• Excellent communication and organizational skills are required, and the ability to deliver exceptional client service is expected
• Honesty, integrity, and a desire to learn and have fun

Schedule: Monday through Thursday, 7:30am - 6:00pm

Salary: Starting at $25.00 an hour, based off experience

Benefits and Compensation

• Highly competitive salary based on experience
• Mental health support with Talkspace
• Continuing education support with CE allowance and PTO
• Reimbur