Senior Accounts Payable Specialist

CooperVision, a division of CooperCompanies (NASDAQ:COO), is one of the world’s leading manufacturers of soft contact lenses. The Company produces a full array of daily disposable, two-week and monthly contact lenses, all featuring advanced materials and optics. CooperVision has a strong heritage of solving the toughest vision challenges such as astigmatism, presbyopia and childhood myopia; and offers the most complete collection of spherical, toric and multifocal products available. Through a combination of innovative products and focused practitioner support, the company brings a refreshing perspective to the marketplace, creating real advantages for customers and wearers. For more information, visit www.coopervision.com.

 

Job Summary:

The Senior Accounts Payable Specialist will work on all aspects of the accounts payable process ensuring accuracy, compliance, and efficiency. This position supports multiple entities and is expected to efficiently perform all components of the accounts payable process including invoice processing, disbursements, and vendor maintenance while ensuring Sarbanes Oxley controls are followed. Additionally, this role will be responsible for providing assistance in support of the department throughout the month, month end close and audit requests. 

 

• Timely and accurate posting of all vendor invoices, expense reports and check requests for weekly payments.  (50%)
• Review incoming invoices, check requests, and expense reports for proper approvals, documentation, and general ledger coding.
• Verify correct sales tax on invoices and document any discrepancies.
• Invoice processing in various ERP systems including but not limited to Baan, Oracle, Microsoft Dynamics 365, and QuickBooks for multiple locations.
• Work closely with various departments to resolve invoice posting errors. 
• Provide exemplary customer service by partnering with vendors to resolve invoice issues resulting in a payment processing delay.  (15%)
• Process weekly disbursements via check, ACH, and wire for both domestic and international vendors. (20%)
• Serve as an additional resource for vendor maintenance and changes. (10%)
• Serve as a backup for the Purchasing Coordinator. (5%)
• Verifying requisition backup such as SOW’s, contracts, invoices etc. 
• Converting requisitions to PO’s. 
• Identify process improvements to enhance efficiency and effectiveness within the department. (ongoing)
• Assist the department and management with special requests (ongoing)

Knowledge, Skills and Abilities:

• roficient in MS Office suite (Word, Excel, Outlook, etc.)
• Meticulous, results driven, with a focus on process improvement.
• Excellent communication and interpersonal skills, with the ability to interact at all levels of the organization.
• Exceptional organizational and time-management skills; ability to prioritize tasks effectively.
• Detail-oriented with a high level of accuracy and the ability to analyze financial data.
• Understanding of workflow processes.
• Bi-lingual a plus (Spanish, French)

Work Environment:

• Prolonged sitting in front of a computer.
• Concentration for prolonged periods of time.
• Collaborative with opportunities to work in teams and interact with colleagues. 
• Normal Office environment.

Experience:

• 5 or more years of Accounts Payable experience.
• Advanced knowledge of accounting software and ERP systems.

Education:

• 2 years college of college in accounting or business. 

 

 

Affirmative Action/Equal Opportunity Employer. Minority/Female/Disability/Veteran

For U.S. locations that require disclosure of compensation, the starting base pay for this role is between $43,841.00 and $ 58,454.00 per year and may include cost of living adjustments. The actual base pay includes many factors and is subject to change and modification in the future. This position may also be eligible for other types of compensation and benefits.

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