Grants Specialist I (Remote/Accounts Receivable) - Sponsored Projects Accounting

Scheduled Hours

37.5

Position Summary

Grant Specialist (GS) plays a vital role in the sponsored project life cycle, ensuring that expenses charged to sponsored awards adhere to sponsor guidelines and are successfully administered and closed out.

Job Description

Primary Duties and Responsibilities

• Sends past-due notices to sponsors for outstanding accounts receivables (AR).
• Researches and updates sponsor contact information as required for invoice requests.
• Monitors aging report on sponsored funds and follows up with sponsors on outstanding invoice requests.
• Escalates high-risk AR to departments, schools and senior leadership as necessary.
• Processes revised invoice requests required by the sponsor or submitted by departments.
• Monitors inbox submissions and process incoming form requests from departments and school personnel.
• Closes out accounting records for sponsored awards. 
• Performs other duties as assigned.

Preferred Qualifications

• Bachelor’s degree in Accounting or related Business field. 
• Prior experience with grants or university accounting.  
• Strong PC skills (Microsoft Word and Excel) and effective communication skills.
• Ability to read, comprehend and communicate WU/agency guidelines. 
• Ability to work in a network system.
• Manage high volume workload efficiently.
• Excellent communication and customer services skills (both written and verbal).
• Strong attention for detail.

Required Qualifications

• High school diploma or equivalent high school certification,
• Sixty (60) semester hours of college including twelve (12) hours of accounting or four (4) years of professional accounting experience.

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with you