Legal Administrative Assistant

Accertify is the trusted partner to the world's leading eCommerce brands. With industry-leading fraud prevention and digital identity offerings, we help our clients grow revenue and protect against loss. When you join Accertify, you become part of the digital solution to enable legitimate eCommerce, delivering peace of mind to merchants and their customers across the globe. #TeamAccertify provides a solution merchants trust and a career you can trust. 
Accertify is growing, and we are looking to add a dynamic individual to join the Legal team as a Junior Paralegal/Executive Assistant. 

How will you make an impact in this role?
The Legal Administrative Assistant will play a key role in supporting and collaborating with Accertify’s team of attorneys and compliance professionals. This individual will work to ensure that operational and strategic approaches are in place, thus guaranteeing business success.

Key Responsibilities:
Contract Administration:

• End-to-end management of contract execution for all company agreements, including assistance with processing various documents for signature
• Ensures contract review, approval, and execution are in accordance with company guidelines
• Tracking, uploading, mailing, contract documents
• Maintaining contract files and related records physically and digitally
• Assist with acquiring documents for audit purposes
• Process requests from the business for a Memorandum of Insurance.
• Coadministration of contract repository tool
• Assist Senior Paralegal with colleague training on contract management tools and legal team procedures
• Support coordination of special projects

Executive Assistant:

• Provide support for two executive team members
• Organize and maintain calendars, including scheduling and rescheduling meetings across multiple time zones
• Organize and coordinate travel logistics as needed)
• Process monthly expense reports on a timely basis
• Manage agendas for meetings
• Ensure any mail is processed accordingly

Qualifications:

• College degree from an accredited university or equivalent work experience
• Familiarity with e-signature tools (preferred)
• Familiarity with CRM systems such as Salesforce and Conga Contracts (preferred)
• Strong communication skills to ensure effective relationships with team members and business
• Ability to anticipate needs, obstacles, and opportunities and develop solutions proactively
• Ability to build and maintain positive relationships with internal and external stakeholders while maintaining appropriate boundaries
• Handle sensitive and confidential information with discretion and professionalism.
• Ability to work independently and collaborate effectively
• Ability to assist in departmental process improvements

• Strong organizational and time management skills, including ability to multitask and problem-solve
• Spanish or French language skills (preferred)

Additional Details:

• Location: 2 Pierce Place, Suite 900, Itasca IL 60143
• Workplace Flexibility: Hybrid (3 days in-office per week)
• Travel: little to none
• Visa Sponsorship: employment eligibility to work for Accertify in the U.S. is required, as Accertify will not pursue Visa sponsorship for this position.