Part-Time Student Records and Degree Audit Specialist

Northeast Wisconsin Technical College is a nationally recognized and locally trusted college dedicated to advancing the success of all students and economic vitality of the communities we serve through access, high-quality education, and strategic partnerships.    
 

The community that we serve is home to people with a rich range of backgrounds and experiences. We are committed to supporting an environment where all students and employees thrive and succeed.  We believe every team member enriches our organization with unique skills, perspectives, and solutions. We seek applicants who are motivated and equipped to support all students, to work effectively with colleagues from a range of backgrounds, and to build the vibrancy of our community.
 

You belong here.  See why you will love working at NWTC.

Department: Recruitment & Admissions

Reports To: Director, Recruitment & Admissions

LOCATION:  Green Bay

STANDARD HOURS: Typical Hours Monday – Friday, 20 hours a week; Between the hours of 7:00 a.m. and 7:00 p.m.; some evenings may be required for student events; schedule to be determined upon hire.

PAY RANGE: $19.68 - $22.45

*Salaries/Wages for all finalists (internal and external) will be placed within the range based upon education, experiences, current wages, and internal equity.

POSITION SUMMARY

Perform a variety of administrative functions related to the maintenance of student records within enrollment services.

Perform other cross function duties as assigned.

ESSENTIAL FUNCTIONS

Essential Functions Statement(s)

• Correspond with students via phone, email, mail or in person regarding student record functions.

• Process/analyze and enter Credit for Prior Learning

• Assist in the review, maintenance, and entry of Degree Audit Individual Student Adjustments to be applied for graduation.

• Run queries to generate letters and or emails to be mailed to our students.

• Create and maintain Excel documents to meet needs of department. 

• Collaborate with Enrollment Services staff to support processes which will improve student success. 

• Review, analyze, and act on admission and enrollment data to ensure students are enrolled in the appropriate program and coursework.

• Coordinate enrollment record maintenance activities to ensure accuracy and consistency of records with academic advisor, deans, and associate deans.

• Process and enter academic transcripts, grade reports, and other unique enrollment transactions.

MINIMUM QUALIFICATIONS AND WORK EXPERIENCE

• Education: Associate Degree

• Experience:  Two years of related experience; post-secondary exposure preferred.

**An equivalent combination of work experience and education may be considered.

• Computer Skills: Advanced spreadsheet skills and word processing skills, to include VBA, Macro and Letter Merge

Skills and Abilities:

• Student Success: Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives.

• Values: Demonstrate behaviors and action that support the College’s values

• Collaboration: Demonstrate behaviors and actions that create respectful environments and services for all, and the ability to work effectively across differences in background and experience.

PHYSICAL DEMANDS

• Extended Sitting: Ability to sit for extended periods while working on a computer or attending meetings

• Mobility: Ability to move around the campus to attend meetings and events

• Manual Dexterity: Proficiency in using hands and fingers to handle or operate office equipment, tools, or controls.

• Visual and Auditory: Ability to read documents and communicate effectively with students and staff.

• Light Lifting: Capability to lift and carry materials weighing up to 25 pounds.

Reasonable Accommodations Statement 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. 

We strive to accommodate any individual who requires adjustments to ensure a fair and eq