Project/Event Coordinator

Position Summary

Basic Function

The position reports to the Senior Events Coordinator and manages career fairs and other career events; develops and executes marketing plans and initiatives for Career Services; supervises and trains a highly functional group of student interns and event coordination teams to plan and execute large recruiting events; assists with development and monitoring of recruiting program budgets, utilizes Handshake to manage events and on-campus recruiting; report generation.

Characteristic Duties and Responsibilities

• Develops, plans, coordinates and manages all aspects of the assigned events and on-campus recruiting activities for Career Services. 
• Utilizes the Career Management System and Excel to maintain the records of career fairs, on-campus interviews, and assigned company events. 
• Contributes to the unit’s event budget development and monitors, analyzes, and reconciles projected and actual revenue and expenses; alerts the Director of Employer Relations and Communications of any significant anticipated changes in event activity, revenue, and expenses.
• Recruits, hires, schedules, trains, and supervises student, and volunteers for events and recruiting activities to ensure high quality service and program execution accuracy.
• Recommends, develops, and conducts training programs for interns, staff, and volunteers as it relates to event and recruiting management.
• Coordinates, evaluates, and prepares reports on event and recruiting activity; makes recommendations to Director and other stakeholders to maintain or improve event and recruiting programs and outcomes.
• Contribute to the development and execution of a student and employer communications and marketing strategy for career fairs and other key events, through newsletters, social media, email marketing and print collateral.
• Utilizes the Career Management System and other systems to market interview opportunities and events to students and employers to ensure high levels of engagement and attendance.
• Maintains health and safety standards to ensure compliance with University, State, and Federal rules and regulations.
• Schedules meetings with staff, departments, and clients as needed to ensure event and recruiting processes and goals are communicated and understood by all stakeholders.
• Acts as a liaison between vendors and Career Services to obtain required space and materials to execute events and recruiting programs.
• Represents Career Services as requested at employer meetings and events.
• Collaborates with campus partners and CSN staff to assure programming consistency.
• Ensures student and employer activity data is collected within established department and University protocols and procedures.

Communications/Interpersonal Relationships Interacts with:

• Faculty/Department Administrators/Other Staff - to receive direction, exchange information, coordinate and evaluate projects.
• Students, and Volunteers - to provide instruction, coordinate work, resolve problems, and exchange information.
• Public - to provide services, products, exchange information and perform public relations activities.
• Vendors/Suppliers - in order to acquire materials and supplies and maintain inventory.
• Employers—to provide instruction, coordinate work, resolve problems, and exchange information.

Responsibility for the Work of Others:
First-level supervision over students.

Responsibility for Health/Safety of Others:
This position has limited responsibility for the health and safety of others.  Responsibility includes instructing and overseeing applicable safety standards.

Impact on Programs/Services/Operations:
Reporting incorrect information could negatively affect the decision-making process for the Central Administration of the University and cause poor short- and long-term plans to be made.

Work Environment:
The job requires moderate physical exertion including prolonged standing, walking, hand/eye coordination, and occasional lifting of 26-75 pounds.

Minimum Requirements

Knowledge equivalent to that which would normally be acquired in a four year college degree in Public Relations, Communications, Business or in an area related to the work being performed; one to three years of related and progressively more responsible and expansive work experience in a field related to the position including planning and managing special events; or an equivalent combination of education and experience. May require experience in word processing, database, spreadsheet, desktop publishing and/or presentation software. Position may require software specific to the operati