Executive Assistant, GIP Investor Relations Team

About this role

Investor Relations Executive Assistant

Job Summary:

Global Infrastructure Partners is seeking an Executive Assistant to work with a team of professionals within our Investor Relations team. We are looking for an individual with an events background who is technically savvy, proactive, possesses strong communication skills, and is diligent. The candidate should also be learning agile, detail oriented, and have a strong work ethic.

Key Responsibilities:

Meeting Scheduling and Preparation

• Manage calendars and coordinate high volume scheduling with internal and external stakeholders, including the Firm’s investors (roadshows, due diligence agendas, etc.), noting importance of syncing with Salesforce
• Maintain IR Roadshow Tracker along with the other EAs across the IR team
• Book domestic and international travel, including itinerary, visa, preparation, etc.
• Manage emails and collaborate with reception on organizing conference room logistics
• Compile materials and prepare presentations for roadshows and onsite client meetings

Expenses

• Compile receipts and prepare expense reports in a timely manner

Salesforce

• Develop understanding of how Salesforce is used – links to meeting scheduling and investor contacts for meetings
• Review Scheduled Meetings Report and other ad hoc reports as needed

Misc.

• Develop relationships and work collaboratively across EAs in investment team and other counterparties
• Assist with special ad-hoc projects and events such as the Annual Investor Conference
• Back-up other members of the administrative team as needed
• Develop understanding of GIP / team / funds

Minimum Qualifications:

• 3+ years’ experience in a corporate office environment, supporting a senior team
• Minimum 2 years of progressive administrative experience in a fast paced, high energy environment
• Excellent communication skills, both written and verbal
• Technology savvy
• Advanced level of proficiency in Microsoft Office to include Word, PowerPoint, Excel
• Creative problem solver and ability to influence/facilitate results
• Exceptional organizational skills and attention to detail
• Ability to interact with senior level executives and establish rapport with all levels of staff
• Excellent relationship building and management skills
• Strong, proven ability to work with others, especially across team boundaries
• Proficient in handling domestic and international travel, meeting planning, scheduling and logistics
• Learning agile and exhibits a positive and professional attitude.
• Exercises good judgment with confidential matters
• Exceptional ability to collaborate in a team environment, while taking ownership of individual results
• Accuracy and thoroughness in executing projects, procedures, and work output
• Ability to manage multiple, diverse projects in a fast-paced environment
• Ability to take feedback well and willing to learn

For New York, NY Only the salary range for this position is USD$90,000.00 - USD$130,000.00 which is the equivalent of USD$43.27 - USD$62.50 per hour. Additionally, employees are eligible for an annual discretionary bonus, and benefits including healthcare, leave benefits, and retirement benefits. BlackRock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

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