Executive Assistant to CEO

At Outseer we are empowering our customers to liberate the world from digital fraud. Our market-leading enterprise fraud and authentication platform is used by thousands of financial institutions around the world to protect millions of customer accounts and billions of transactions annually. Leveraging proven data science, including our proprietary consortium data, our customers use our risk-based, machine learning platform to deliver the highest fraud detection rates, lowest false positive rates, and lowest customer intervention in the industry. We stop fraud, not customers. See what others can’t at outseer.com.

What you’ll achieve:

The Executive Assistant will serve as a trusted partner to the CEO and will be an integral part of the CEO office, effectively operating as an extension of the CEO. They will be responsible for overseeing all travel arrangements, full calendar management, coordinating, preparing decks for and participating in all executive leadership team (ELT) meetings, managing strategic initiative reporting, and facilitating transparent, seamless communication across the ELT.

This role demands exceptional attention to detail, a systematic approach, collaboration, project management, discretion, sound judgment, and a strong understanding of the organization’s priorities. In short, the role demands a planful approach to operating at high pace with high quality in a dynamic, global organization. Importantly, the Executive Assistant will act as a culture ambassador, embodying the company’s values and positively representing the Office of the CEO to promote alignment and engagement throughout the organization.

Essential Duties

• Manage the CEO’s calendar in its entirety, including scheduling all meetings and appointments.
• Prepare and edit communications, reports, and presentations.
• Plan, prepare agendas and presentations for, and participate in all ELT meetings and off-sites.
• Handle confidential information with discretion and professionalism.
• Serve as the primary point of contact for the CEO, screening calls, emails, and meeting requests.
• Draft, proofread, and send communications on behalf of the CEO.
• Maintain productive and positive relationships with internal and external stakeholders.
• Autonomously track and follow up on action items and deliverables from meetings.
• Assist in tracking and monitoring the progress of strategic initiatives and projects.
• Arrange complex travel itineraries and accommodations.
• Anticipate the needs of the CEO and proactively address them.

 Desired Qualifications and Profile

• Education: Bachelor’s degree.
• Relevant Job Experience: At least 5 years of experience as an Executive Assistant supporting private equity-backed company CEO, Managing Director at private equity- backed company, or public company executive.
• Technical Skills: Proficiency with Microsoft Office Suite and project management software.
• Systematic: A proven, systematic approach and ability to handle multiple tasks in a fast-paced environment. Exceptional project management, organizational and time management skills.
• Effective Two-Way Communication: Strong listening skills complemented by strong written and verbal communication skills. Values diverse viewpoints.
• Integrity: Acts with integrity, displaying ethical character in all actions. Takes accountability for one's own behavior and aligns actions with the company's values and principles. High level of discretion and confidentiality.
• Adaptable: Must be able to manage workload, handle pressure, meet deadlines, adjust to business change, and reprioritize tasks quickly and efficiently in a dynamic environment. Operates with a continuous improvement mindset.
• Detail Oriented: Acute attention to detail.
• Team Player: Strong interpersonal skills and ability to collaborate and build relationships across a global organization. Encourages a sense of unity and cooperation among team members
• Reliable Self-Starter: Possess a “do what it takes”, “can-do” attitude for all situations, no task too big or too small to handle. Takes initiative, proactively addresses needs of CEO office, and is driven by results.
• Continuous Learning: Takes personal responsibility for learning and development. Recognizes personal strengths and areas for improvement, actively seeks feedback, and embraces opportunities to learn.
• Good Citizenship: Represents the values and interests of Outseer. Acts as a positive ambassador for the company and contributes to the overall well-