Scheduled Hours

40

Position Summary

Responsible for the procurement process. Creates and approves transactions in the financial system including purchase orders, change orders, blanket orders, check requests, budget adjustments, ID’s, and journals. May have responsibility for department supply room operations and inventory control.

Job Description

Primary Duties & Responsibilities:

• Creates or approves transactions in our financial system including purchase orders, change orders, blanket orders, check requests, budget adjustments, ID’s and journals.
• Communicates and coordinates with customers, project stakeholders and departments and relays/resolves issues as they arise.
• Monitors the account balances for funds and communicate account balances with managers as needed.
• Organizes management contract services such as cell phone, beepers, uniforms trash, snow removal etc. These responsibilities include but are not limited to creating on-line transactions associated with the contract, coordinating regarding policies and procedures for contract and serving as the central point person coordinating with vendor.
• Solicits material suppliers, vendors and procurement process.
• Coordinates and processes travel expense reimbursements.
• Serves as department liaison regarding procurement processes and policies.
• Coordinates storing furniture/ equipment and arranges and schedules the disposal through buy-out or donation.
• Performs other duties and participate on project teams as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.
• Requires extensive safety training.
• Stockroom or warehouse.
• Alternative work schedules.
• Dust, dirt, grease or other disagreeable elements.
• Exposure to moving machinery

Physical Effort

• Typically sitting at desk or table.
• Typically standing or walking.
• Typically bending, crouching, stooping.
• Repetitive wrist, hand or finger movement.
• Occasional lifting (25 lbs or less).
• Occasional lifting (25 – 50 lbs).

Equipment

• Office equipment.
• Simple hand tools.
• Heavy equipment (buffers, mowers, forklift, etc.).

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• Experience processing financial transactions in a fund accounting in a professional environment is preferred.
• Ability to anticipate issues.
• Knowledgeable of project processes such as creating charters, project scope and objectives and overall project delivery process.
• Knowledgeable in creating and facilitating user training for university systems.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Communication, Critical Thinking, Customer Empathy, Customer Interactions, Customer Service, Interpersonal Interactions, Liaison Communications, Needs Assessment, Oral Communications, Proactive Approach, Professional Standards, Relationship Building, Tactful, Written Communication

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budge