Payroll Specialist

Special Instructions

Dear Applicant,

The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:

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* A redaction guide can be found by clicking here.

Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Business Office

General Statement of Job

The Payroll Specialist oversees various accounting and payroll functions for the Business Office. Responsible for ensuring all stages of the department's payroll processing and related responsibilities are performed in a timely manner. Oversees highly specialized technical and detailed computations, reviews and verifies various payroll reporting. Responsible for federal and state reports, and various benefit and salary verifications.

Specific Duties and Responsibilities

Essential Functions:

• Maintains and reconciles general ledger and subsidiary ledger accounts.

• Oversees assigned accounting functions in the Business Office.

• Prepares and enters journal entries and budget changes.

• Prepares financial reports and management reports.

• Assists in preparation of budget.

• Prepares reconciliation of assigned accounting function accounts.

• Prepares functions and ascertains appropriate regulatory compliance.

• Investigates discrepancies and resolves questions and issues related to assigned accounting function.

• Prepares local, state and federal reports including 941 and TWC Quarterly Reporting.

• Assists with preparing end of year Tax Statements including Tax Form W-2’s.

• Prepares various payroll reporting and payments including Teacher Retirement System (TRS) and Optional Retirement Program (ORP).

• Acts as liaison between Technology Resources, Human Resources and payroll staff for projects and related issues.

• Maintains record retention of all Business Office documents.

• Develops ad hoc financial reporting, as needed.

• Keeps abreast of payroll laws and or other pertinent laws in assigned related area of accounting.

• Performs other duties as assigned.

Required Education and Experience

• Bachelor’s Degree in Accounting or related field required.

• At least two (2) years of payroll and reporting experience required.

• Experience in a higher education institution, preferred.

Required Knowledge, Skills and Abilities

• Excellent oral, written and interpersonal communication skills.

• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.

• Familiarity with accounting functions and compliance with laws pertaining to assigned functions.

• Proficient with ten key by touch.

• Knowledge of tax deposit preparation.

• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.

• Ability to work independently as well as a team player within department and with others.

• Ability to work eveni