Senior Office Administrator

Santa Barbara Infrared, Inc. is currently recruiting for the position of Senior Office Administrator.

 

Santa Barbara Infrared, Inc. (SBIR) is a very successful, fast-paced subsidiary of HEICO Corporation, (NYSE: HEI, HEI.A). For more than 60 years, HEICO has thrived by serving segments of the aerospace, defense, and electronics industries by providing innovative and cost-saving products and services. Forbes Magazine has ranked HEICO as one of the 200 "Best Small Companies" and 200 "Hot Shot Stocks".

Santa Barbara Infrared, Inc. designs and manufactures the most technologically advanced Infrared (IR) and Electro-Optical (E-O) test instrumentation. SBIR's broad line of innovative products support testing of military and commercial sensor systems for world-wide use in laboratory, production, depot and field test applications. SBIR's high-energy, dynamic culture focuses our Team Members on providing quality products and services to our customers. We provide highly integrated, well-engineered, cost effective hardware and software solutions to the E-O community. In doing so, SBIR has become the preferred supplier to major domestic and international manufacturers of commercial and military E-O sensors and systems.

 

$26.92/hr. - $40.87/yr. – DOE

 

Full-Time, M-F

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Backup for all front office administration duties; primarily responsibility for answering the multi-line phones to provide excellent customer service, general office administration, mail distribution, reception, data entry, word processing, spreadsheet maintenance, scanning, filing, ordering office supplies, etc.

General administrative support to organization including executive management.

Assists facility manager in overseeing operations of the facilities including management of the building and office equipment.  Interfaces with cleaning service, equipment vendors and landlord.

Leads the coordination and planning of all employee events. This includes birthdays, anniversaries, company picnic, company holiday party, all-hands meetings and other events.

Coordinates customer visits which include arranging for meals and refreshments

Administrative Support for HR Manager. This includes preparing onboarding, termination and benefits materials/packets, updating annual calendars, organizational charts and maintaining the SBIR Intranet.

Other duties as assigned.

Qualifications

SUPERVISORY RESPONSIBILITIES 

This position has no supervisory responsibilities.

 

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Current driver’s license required with a clean driving record.

 

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); and five to ten years’ experience and/or training; or equivalent combination of education and experience. Solid administrative experience in an office setting, Training or proficiency in MS Office tools required. Experience in finance and sales support a plus.

 

ADDITIONAL QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Due to US Export Control Regulations compliance, eligible candidates MUST be a US citizen, permanent resident or a person who has been granted asylum; proper documentation required. Pre-employment verifications: must pass background, reference and ITAR/EAR checks in addition to a pre-employment drug screen.

This position offers many benefits: medical, dental, vision, 401(k), PTO, HSA, FSA, alternate work week schedule, LTD, life insurance and much more.

 

EOE

 

Male/Female/Veteran/Disabled