Construction Coordinator - Retrofit

EquipmentShare is Hiring a Construction Coordinator - Retrofit

EquipmentShare is searching for a Construction Coordinator for our Real Estate & Construction office in Chattanooga, TN, to support our development and construction teams as the department continues to grow.  

EquipmentShare is seeking a Construction Coordinator - Retrofit. Reporting to the National Construction Manager, the Construction Coordinator manages the disbursement process in accordance with the Generally Accepted Accounting Principles (GAAP). This position proactively works with enterprise-wide stakeholders as a strategic partner between our construction division, construction partners, lenders, accounts payable department, and operations leaders. This position must use independent judgment and initiative in the planning, organization, assignment and reporting of work.

Primary Responsibilities

• Review disbursement requests for accuracy and completion including invoices, lien
  releases and waivers, proof of payment, inspections, transfers, retention balances, and
  borrower approvals.
• Oversee validation of construction draw documentation and compliance with
  construction budgets and process corresponding request.
• Track and provide reporting on project budgets and the availability of funds during
  construction as it relates to the construction timeline and anticipated construction
  draws, ensuring that projects remain in balance.
• Communicate with contractors regarding disbursement submissions and status updates.
• Prepare all funding forms and pertinent searches prior to draw approvals.
• Review construction contracts, budgets and other bids as needed.
• Order construction site inspections and title endorsements.
• Compile data and draft documents or reports as requested or necessary.
• Collect and review final recordings and documentation such as Certificate of Occupancy
  (COO),
• Notice of Completion (NOC) and final lien waivers.
• Maintains constant communication between Construction Project Managers and
  other internal team members to ensure an efficient and effective communication
  process.
• Collects, organizes and communicates critical information, updates the data
  related to new construction projects.
• Escalates critical issues of importance with follow through to appropriate
  responsible parties.
• Follow-through with multi-step processes to ensure 100% completion of all
  projects.
• Participates, and in some cases leads, research, communication, and resolution
  of project-related issues.
• Responsible for administrative support for most tasks.
• Anticipate and proactively resolve problems/obstacles/barriers.
• Demonstrate and maintain strong communication and interpersonal skills.
• Management of project files and records.
• Route documents for approval and execution, including compiling the proper
  backup paperwork, identifying appropriate approvals required, final distribution,
  filing and scanning.
• Follow-through on invoices.
• Sort and file paperwork into project folders, both electronic and paper.
• Attend training sessions as directed.

Why We’re a Better Place to Work

• Competitive salary.

• Medical, Dental and Vision coverage for full-time employees.

• 401(k) and company match.
• Generous paid time off (PTO) plus company paid holidays.
• Stocked breakroom and full kitchen, chef prepared meals daily (breakfast and lunch).
• State of the art onsite gym (Corporate HQ) with instructor led-courses/Gym stipend for remote employees.
• Seasonal and year round wellness challenges.
• Company sponsored events (annual family gatherings, happy hours and more).
• Volunteering and local charity initiatives that help you nurture and grow the communities you call home. Employees receive 16 hours of paid volunteer time per year. 
• Opportunities for career and professional development with conferences, events, seminars and continued education. 

About You 

Our mission to change an entire industry is not easily achieved, so we only hire people who are inspired by the goal and up for the challenge. In turn, our employees have every opportunity to grow with us, achieve personal and professional success and enjoy making a tangible difference in an industry that’s long been resistant to change. 

• The ideal candidate will possess proven interpersonal skills, can balance relevant
  priorities, has very strong communication skills with the ability to express ideas
  effectively, work well in a fast-paced environment and can adapt easily to
  changing processes, responsibilities, and deadlines
• Candidate must be very