Senior Financial Closeout Specialist

Job Summary:

Leads a team of billing analysts to ensure accurate invoice output in accordance with set timelines and proper processing within the accounting system.  Develop and foster relationships with the specific internal business units to which their team is assigned. Manage a portfolio of complex projects and monitor the unbilled and invoice activity for the team’s project portfolio Ensure accurate invoice output in accordance with set timelines and proper processing within the accounting system. Responsible for the administration and review of customer invoices to assure accurate and timely billing. Manages customer billing issues and coordinates resolution with customers and project teams to assure appropriate action is taken. Monitors unbilled activities and customer accounts receivable aging. Prepares month end accruals and adjustments, performs variance analysis, and partners with finance to ensure the correct posting of financial data.

Accountabilities:

• Performs complex billing activities for all project types (CPFF, T&M, Fixed Price) and various customers for the contract billing, AR and revenue recognition departments.

• Leads and mentors a team of billing analyst.

• Reviews invoices to ensure accuracy, completeness and timeliness.

• Responsible for developing team members but providing managerial support, performing performance reviews, giving constructive feedback and promoting continual learning. 

• Ensures all assigned bills are current and invoicing documents conform to required Funder contract standards and are aligned with US Government FAR, CAS, and 3CFR 200 regulations, as required.

• Uses a financial billing system to accurately prepare bills reconcile invoices and complete NICRA rate adjustments.

• Provides analysis of costs incurred in accordance with contractual, company and federal requirements to determine billable costs and required supporting documentation

• Independently identifies any issues with system invoice calculations and billing/payment issues to manager and leads issue resolution.

• Reconcile projects costs and maintains a complete and systematic set of billing records.

• Prepares reports in anticipation of financial reporting timelines.

• Reconciles any funder required report documentation to system generated invoices.

• Creates custom reports, maintains financial filing systems, and uploads invoices to a shared drive storage location for company records.

• Submits timely and accurate invoices directly to funder or through online customer portals, when necessary

• Produces a monthly reconciliation consisting of a thorough analysis of project costs and billing costs with an explanation of any unbilled costs.

• Must be able to read a contractual document and apply the rules and regulations related to financial billing, funding, restrictions and reporting.

• Collaborates with the program staff and external clients to provide accurate and timely invoices that are in compliant with the proposed budget and/or contractual documents.

• Suggests efficiencies and reporting improvements, if needed.

• Participates in special research and analytical projects related to Contract Billing, AR and Revenue Recognition department.

• Performs other duties assigned.

Applied Knowledge & Skills:

• Advanced billing and finance administrative office support knowledge.

• Proficient knowledge of US Government Regulations: CAS, FAR, and A-122.

• Advanced analytical and communication skills.

• Advanced skills with billing / finance automated accounting systems.

• Ability to multi-task in a team environment and complete special projects as needed.

• Applies job skills and company policies and procedures to complete a variety of tasks.

• Ability to multi-task and set priorities for self and manage time to achieve goals / complete projects on or ahead of due date.

• Understands the goals and objectives of the department, and own job standards.

Education:

• Bachelor’s Degree or its International Equivalent in Accounting, Finance, Business Administration or a combination of education and experience in a related field.

Experience:

• Typically requires a minimum of 5+ years’ experience in Accounting, Finance, Billing or a related field.

• Experience in billing and knowledgeable of work breakdown structures.

• Advanced skills in MS Office Suite (Word, Outlook, Excel, PowerPoint, and Access)

• Strong analysis and problem solving skills

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