Office Assistant

As the Office Assistant, you will be a vital member at one of our Alaskan processing facilities that is a versatile role involved in a wide range of administrative and clerical tasks. This role will involve managing schedules, coordinating meetings, handling incoming and outgoing correspondence, and maintaining office supplies. Additionally, they may assist with financial tasks, such as processing invoices and expense reports. This position requires excellent communication abilities, and a positive attitude to effectively support the office manager and contribute to the overall success of the fish processing plant.

Essential Functions/Qualifications   

The responsibilities of the position include the following:   

• Answer, screen, and redirect phone calls including receiving and relaying messages.   

• Submit copies of personnel file to the payroll manager for payroll purposes.   

• Ensure that all business permits and licenses are current.   

• Establish office standards and procedures, organize office operations and procedures.   

• Create and design office forms.   

• Maintain vehicle information and documentation and ensure vehicle registrations and insurance are current.   

• Ensure filing systems are maintained and up to date.   

• Ensure confidentiality of company correspondence and records.   

• Audit all weight records and fish tickets.   

• Submit all original copies of fish tickets to the corporate office.   

• Maintain copies of all fish tickets at the plant.   

• Generate requested reports from the fish ticket system.  

• Other duties as assigned to ensure the facility and organization is fully supported and successful.  

Competencies   

To perform the job successfully, an individual should demonstrate the following functional and interpersonal competencies:   

Functional   

• Organizational Skills: Ability to prioritize tasks, manage time effectively, and maintain a well-organized workspace. 

• Communication Skills: Strong verbal and written communication skills to interact with colleagues, clients, and other stakeholders. 

• Computer Proficiency: Proficient in using computer software, including Microsoft Office Suite (Word, Excel, PowerPoint), email, and other relevant software. 

• Data Entry: Accuracy in data entry and record-keeping. 

• File Management: Ability to organize and maintain physical and digital files. 

• Multitasking: Skill in handling multiple tasks simultaneously. 

Interpersonal   

• Interpersonal Skills: Ability to build and maintain positive relationships with colleagues and clients. 

• Problem-Solving: Skill in identifying and resolving problems efficiently. 

• Adaptability: Flexibility to adapt to changes and unexpected situations. 

• Professionalism: Adherence to professional standards and etiquette. 

• Attention to