Accountant III (Accountant III)

Position Summary

MassDOT’s General Accounting section of the Chief Financial Office is looking for an Accountant to provide support for all five MassDOT Divisions (Highway, Rail & Transit, Registry of Motor Vehicles, Aeronautics, and Planning and Enterprise Services).  The incumbent will be responsible for processing financial transactions in addition to examining, analyzing, and interpreting accounting records for the purpose of giving advice or preparing statements for MassDOT.  The selected candidate may also perform other job-related functions as required.

Duties and Responsibilities

• Review accounting procedures, reports, etc. for accuracy, updating and corrections and for recommending changes or improvements in agency accounting procedures or operations.
• Review financial reports for trends in major programs to determine their effect on spending.

Encumbrance/Contract Review and Entry

• Review contracts and encumbrances to ensure compliance with State Finance Law, as well as ensuring accuracy for funding and program information.
• Enter encumbrances into the Commonwealth’s accounting system (MMARS).
• Resolve any issues with DOT business units or the State Comptroller’s Office.
• Maintain up-to-date records.

Vendor Maintenance

• Review W-9 and EFT forms for new and existing vendors.
• Communicate with the vendor to ensure information is accurate and legitimate.
• Process W-9 and EFT forms into the Commonwealth’s vendor database (MMARS).
• Maintain up-to-date records.

Check Trace

• Research unpaid check requests and verify check has or has not been cashed.
• Submit unpaid check request to Treasurer’s office to stop old check and reissue new check or verify a check has been cashed.
• Communicate with the Department business units about the status of the new check and ensure check gets to the correct location.
• Work with the Department business unit to verify address in the Commonwealth’s database (MMARS) is accurate to prevent future occurrences.
• Maintain up-to-date records.

Unclaimed Check Fund Request

• Review unclaimed check fund requests from the Office of the State Treasury (TRE).
• Run vendor payment history reports to authenticate claim and process back to the TRE.

Returned Checks

• Research vendor information for all checks issued by DOT and are returned by Treasury due to an undeliverable address.
• Communicate with the Department business units about the status of the new check and ensure check gets to the correct location.
• Work with the Department business unit to verify address in the Commonwealth’s database (MMARS) is accurate to prevent future occurrences.
• Maintain up-to-date records.

About MassDOT  

The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth’s residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT’s inclusive culture and career opportunities can be found at mass.gov/massdot-careers. 

MassDOT’s divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.