Legal Administrative Assistant

Req ID: 452465 

 

 

 

Employee Benefits:* Fuel Your Growth with Love's - company funded tuition assistance program * Paid Time Off  * 401(k) – 100% Match up to 5% * Medical/Dental/Vision Insurance after 30 days *Hiring Immediately * Flexible work schedule as needed

 

BASIC PURPOSE: Provide administrative and clerical support to the Legal Department by assisting with tasks related to contract management, regulatory compliance, corporate governance, legal billing, office organization; also communicate with internal and external stakeholders, coordinate project resources, and ensure the smooth operation of the legal department.

 

MAJOR RESPONSIBILITIES:

• Provide administrative support to the legal team, including scheduling meetings, managing calendars, tracking deadlines, and coordinating travel arrangements.
• Prepare, review, and organize legal documents, contracts, reports, presentations, and correspondence.
• Organize and maintain files, records and documentation, both electronic and physical, to ensure timely updates and accessibility.
• Assist with basic financial tasks, like tracking expenses and processing invoices.
• Prepare, file, and track deadlines for corporate filings, reports, and applications.
• Coordinate execution of documents and notarization, as needed.
• Conduct basic electronic research and gather information, as needed.
• Liaise with internal departments and external parties, such as clients, vendors, and regulatory agencies.
• Handle confidential and sensitive information with discretion.
• Assist legal and licensing team members in the development of project management documents such as project schedules, meeting agendas, project plans, and reports.
• Assist with special projects and other duties as assigned by members of the Legal Services Department.

 

EDUCATION AND EXPERIENCE:

• Education:
  • Associate’s degree required; bachelor’s degree preferred.
• Experience:
  • Minimum of two years’ experience as an assistant in a law firm or corporate legal department required.
  • Public Notary designation (or willingness to pursue this, if requested by Love’s)

 

      SKILLS AND PHYSICAL DEMANDS:

• Skills and Attributes:
  • Exceptional organizational skills to manage multiple tasks, projects, and deadlines simultaneously, ensuring everything progresses smoothly and efficiently.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and ability to learn new software and programs.
  • Ability to work independently and as part of a team.
  • Attention to detail and a high level of accuracy, despite multiple interruptions.
  • Proactive, adaptable, and capable of handling sensitive information with confidentiality and professionalism.
  • Familiarity with legal terminology and procedures.
• Typical Physical Demands:
  • Requires prolonged stationary positions and some position of self to access under desk storage or low filing drawers
  • Occasional moving of equipment and/or supplies up to 25 pounds.
  • Continuous operation of office equipment, e.g. computer keyboard, copy machine, printer, and calculator
  • Ability to perceive sound at normal speaking levels with or without correction, and visual acuity to perform activities such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading.
  • Occasional evening or weekend work.
  • Requires a valid Oklahoma driver’s license (or the ability to obtain) and access to transportation.
  • To the extent personal vehicle is used for depa