Associate Executive Specialist

About this role:

Wells Fargo is seeking an Associate Executive Specialist on the Consumer and Small Business Banking team. Learn more about the career areas and lines of business at wellsfargojobs.com

In this role, you will:

• Detailed calendar and inbox management; effective scheduling of meetings and activities as required; coordinating and supporting meeting setup and execution

• Partner with executive’s business manager to ensure the executive is fully briefed and prepared for meetings etc.

• Perform proxy role for various systems and internal approvals

• Detailed international travel bookings and logistics for senior executives across multiple time zones

• Provide administrative assistance on projects, committee/ Board meeting preparation etc.

• Coordinate senior leader schedules, global travel etc.

• Manage, create, and distribute reports and meeting documents as required; take and distribute meeting minutes if needed

• Performs detailed administrative tasks as required

• Partner with support teams for any technology, facilities, or support needs that arise for the business

• Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals

• Represent the office with competence and professionalism

• Operate with the highest standards of confidentiality, discretion, and diplomacy

• Use initiative to rapidly resolve general issues and queries in an efficient manner

Required Qualifications:

• 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Excellent verbal and written communication skills with the ability to think logically and consider alternatives to provide practical solutions based on a broad understanding of relevant factors

• Ability to manage changing travel itineraries, accurately manage expense reimbursement, planning events, manage a busy calendar and appointments

• Ability to work effectively with key team members and partners across various time zones and locations

• Dynamic, highly motivated, target oriented and professionally committed at all times

• Excellent organizational skills with the ability to multitask and use initiative

• Ability to make timely and independent judgment decisions while working in a fast-paced and results-driven environment

• Proven track record for consistently meeting and exceeding goals and delivering a superior level of job performance

• Extensive experience to an advanced level of using all Microsoft Office applications e.g. PowerPoint for detailed presentations, Outlook for managing multiple diaries, Excel and Word

• Experience working in a detailed multinational organization

• Experience working in a financial services organization is essential

• Ability to assess issues, make quick decisions, implement solutions, and influence change

• Ability to take initiative and work independently with minimal supervision in a structured environment

• Ability to develop partnerships and collaborate with other business and functional areas

• Strong attention to detail and accuracy skills

• Resilient, proactive, and hands-on with a can-do attitude

• Meticulous approach with a high attention to detail

Job Expectations:

• Position will require onsite presence

• This position offers a hybrid work schedule

• This position is not eligible for Visa sponsorship

Posting End Date: 

15 May 2025

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They a