Mail Extraction & Processing Section Manager (OFFICE ADMINISTRATOR IV)

Job Requisition ID: 48477 
Closing Date: 08/01/2025; 11:59
​Agency: Department of Revenue
Class Title: OFFICE ADMINISTRATOR IV - 29994 
Skill Option: None 
Bilingual Option: None
Salary: $4,954-$6,894/monthly (Anticipated Salary for Non-State $4,954)
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Why Work for Illinois?

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Would you like to work for a professional organization that offers steady hours and an exceptional benefits package? How about a workplace with opportunities for career advancement and personal growth? Then consider joining the Illinois Department of Revenue. We are hiring a Mail Extraction & Processing Section Manager (Office Administrator IV) for our Document Control & Deposit Division in Springfield, IL. This position is responsible for supervising the daily receipt and handling of tax returns and remittances, overseeing staff who scan and process vital tax documents, and coordinating with other departments to ensure deadlines are met and data is accurate. If you have experience leading clerical teams, proficiency in monitoring and improving operational workflows, and strong skills in organizing and prioritizing high-volume work, then we want you! Don’t let this opportunity pass you by. Apply now before time runs out!

 

The benefits of working at Department of Revenue include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick, or personal leave, thirteen holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life).

Essential Functions

• Under direction, serves as the Mail Extraction and Processing Section Manager over a large clerical staff.
• Serves as a working supervisor.
• Utilizes Illinois Department of Revenue (IDOR) approved software to compile and prepare the preparation of daily, weekly, and monthly inventory, production, statistical and financial related reports.
• Establishes teaching methods and oversees the training of subordinate staff.
• Receives, reviews, and examines mail from IDOR facilities and the Federal Government as well as mail from mail processing vendors.
• Reviews and monitors the security levels of staff to make certain that confidential taxpayer information and federal data are accessed only by authorized personnel and are handled an