ADMINISTRATIVE MANAGER

Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

About Us

 

The Pratt School of Engineering at Duke University is one of the fastest rising, highly ranked engineering schools in the nation. The school consists of four departments with 130 tenure-track faculty members, 1250 undergraduate students, 1400 master’s students, and 600 PhD students. Housed within a university renowned for its programs in the liberal arts, medicine, business and law, Pratt prepares future engineering leaders to address complex challenges with solutions that take into account the complexities and nuances of implementing them. Pratt takes a whole-student approach to education, ensuring students are well supported throughout their journeys and graduate with the grit and determination required to persevere in their careers and their lives. Pratt is dedicated to the values of diversity, equitability, inclusivity and community in its pursuit of knowledge and service to society.
 
Occupational Summary

 

This position functions as the leader that manages the growth of Pratt faculty pursuing large center-scale research programs, such as through large grants and contracts spanning multiple disciplines and faculty.  The position is in the Pratt School of Engineering Dean’s Office and works closely with Departments and Units.  Pratt has a large, complex, diverse, and rapidly growing portfolio of research grants and contracts. Analysis and reporting of activities and trends, as well as supporting initiatives to promote sponsored research proposal opportunities.
 
Work Performed

 

Research Development and Analytics: 40%

•    Engage and support fully faculty pursuing large-scale interdisciplinary initiatives and applications.
•    In conjunction with Pratt leadership, work with other research development and/or grants administration leaders across campus to identify opportunities to strengthen faculty proposals and work collaboratively to implement solutions. 
•    Generate quarterly reports of grant submissions, success rate, and funding trends across the school, departments, faculty rank, agencies, etc., with the goal of creating prediction models; analyze the school's financial standing compared to other engineering schools (ASEE). 
•    Partner with multiple offices across Duke to identify new funding opportunities for Pratt faculty and prepare funding opportunity lists to be distributed school-wide.
•    Support initiatives across Pratt to engage faculty and support their research endeavors; this includes identifying funding webinars, training for junior faculty, workshops for future initiatives, requests for information, etc.
•    Establish project management plans for complex awards and oversee delegation to external project management services when appropriate.

 

Research Proposal Support 30%

 
•    Work with individuals at all levels in the proposal development process (e.g., PIs and their teams, members within the Office of Campus Research Development (ORCD), Duke leadership, departmental grant managers, ORS representatives) for large and complex submissions to ensure successful integration of all grant application components and full compliance with all funding program and sponsor requirements.
•    Develop and implement project management plan(s) for proposals in partnership with the PI and senior-level grants administrator.
•    Provide temporary pre-award support for departments based on workload, leaves, and/or vacancies.
•    Review agency program goals and guidelines to ensure all proposals align with both agency and institutional goals and capabilities.
•    Serves as the point person for team members across Pratt on general and contract issues as well as questions related to university guidelines.
•    In coordination with departments, provide additional pre-award support for large, complex proposals involving multiple PIs, Duke departments, and/or external institutions.
•    Manage the subcontracting process with ORA/ORS and collaborating organizations.
•    Advise PIs on administrative requirements in preparing proposal submissions.
•    Prepare, coordinate, and review certain proposal elements