Executive Assistant to the Dean

Required Qualifications (as evidenced by an attached resume):

Bachelor’s degree (foreign equivalent or higher). Three (3) years full-time progressively responsible administrative experience in higher education and/or in a healthcare environment. Two (2) years of full-time experience with event planning and project management. Demonstrable proficiency with Microsoft Office and Google Applications. Experience drafting formal correspondences.

Preferred Qualifications:

Master’s degree (foreign equivalent or higher). One (1) year of full-time experience assisting and supporting an executive level individual. One (1) year of full-time experience supporting faculty or staff in an academic environment. Public Speaking and/or presentation experience. Proficiency with social media to include platforms such as, but not limited to: Facebook, LinkedIn, and Instagram.

Brief Description of Duties:

The Executive Assistant to the Dean will provide high level oversight and management necessary to carry out the day-to-day administrative activities required to accomplish the work of the Dean. The incumbent will demonstrate leadership skills (planning, organizing, directing, implementing, evaluating) and be a role model for staff. They will act in strict confidence and discretion when handling all of the Dean’s matters and those of the entire School of Nursing. They will demonstrate the ability to interact skillfully with a very broad range of academic and senior staff from throughout the university and members of the external public. The successful incumbent will have excellent customer service and oral communication skills, as well as excellent written communication skills, including drafting professional, executive-level correspondence.

Assistant to the Dean

●     Serve as the primary point of contact for the Dean with faculty, staff, and students in the School, as well as individuals and professional organizations outside the School, to facilitate the efficient and professional flow of information on a range of issues.         

●     On behalf of the Dean, draft and prepare all correspondence, presentations and other types of executive level communications for various School of Nursing activities.

●     Provide administrative support for ELT (Executive Leadership Team).

●     Provide administrative support for the APT (Appointment, Promotion, and Tenure) committee.

●     Provide administrative support for SON faculty and staff as directed.  

●     Assist the marketing team in drafting and providing communication and announcements from the Office of the Dean.

●     Represent the Dean's policies to constituencies within and outside of the University.

●     Determine the Dean's priorities as it relates to calendar management, scheduling of meetings and conferences as well as other special events.

●     Work with all departments in the School of Nursing to create spreadsheets and maintain dashboards for the Dean’s review.

●     Organize and submit all documentation for the Dean’s travel, following all SUNY guidelines and procedures.

●     Lead, plan, and organize all events coming out of the Dean’s office and provide support for all events from ELT and Administrative Council.

Project Support

●     Lead and/or support project teams in development, implementation, and evaluation of significant school projects.