Administrative Assistant-Projects & Operations

Position: Operations Administrative Assistant

Location: Louisville, KY – USA

About the Job

Are you are organized, detail oriented and adaptable to changing business needs? This is an exciting opportunity to join the expansion of the Kinectrics Arcwear Division facility in Louisville, KY. You will be supporting the department staff with a variety of administrative responsibilies and support.

About the Benefits: 

• Competitive pay up to $20-25/hr. based on qualifications.

• Generous Paid Time Off (PTO) starting at 17 days annually, along with 7 Paid Holidays each year

• Health Insurance

• Flexible Spending Account Options

• Dental Insurance

• Vision Insurance

• Company Paid Life Insurance 

• Company paid short term & long term disability coverage.

• Employee Assistance Program

• 401K with 5% employer match.

Responsibilities:

• Provide support for project administration and documentation.  Manage project administration with project leaders and department managers.
• Provide support to the Business Analyst by assisting project leaders with planning projects, setting up sales orders, data entry, test plan implementation, billing plans, and invoicing. 
• Prepare spreadsheets, graphs, charts, presentations, processing correspondence and other written material and for composing and/or processing of correspondence and documentation of testing.
• Use of electronic calendar, mail processing, travel, conference and meeting arrangements, processing expense reports, cheque requisitions and invoices, minute taking, use of time management principles, preparation of presentation material, information management, maintenance of a follow up system and handling of information and documents which may include commercially sensitive data.
• Provide clerical/administrative support to group, including paper and electronic filing of information including expense reports, document filing/records management, typing correspondence, client supplier portals, distribution of mail, preparation of shipping documentation, forms, memoranda, reports, minutes, and other data from dictation, handwritten notes, or own notes, etc. 
• Provide support with Client Care, coordinating and scheduling Contractor work. Help organizing interdepartmental activities (safety meetings, QA alignments, HU reports, lab scheduling calendars, etc.).
• Plan and schedule office events, including meetings, conferences, interviews, orientations, and training sessions. Organize travel arrangements as needed.
• Assign, check, and provide advice and guidance to staff assigned or delegated to assist in the work activities.
• Monitor inventory of office supplies and the purchasing of new material with attention to budget. Ensure office is stocked with necessary supplies and equipment which is operational and properly maintained.
• Maintain various manuals, vacation records, and official records for the department. <