Executive Assistant/Office Manager

Job Summary:

In this important role, the Executive Assistant/Office Manager will provide high-level administrative support to the Fortinet Federal President, CSO, and other senior staff. The EA will oversee diverse administrative functions and serve as a primary coordinator for a number of periodic and important meetings and office activities. 

Location:  This role is a hybrid role, requiring at least three (3) days per week in-person at the Fortinet Federal Reston, VA office. This is a full time position (40 hours per week). 

Supervisory Responsibilities:

• Oversees numerous daily work activities to ensure timely and smooth office operations.

Duties/Responsibilities:  Provides administrative support and assistance to the President, CSO, and other assigned leadership staff, including:

• Schedules and attends meetings together with executives, taking notes and recording minutes, assists with the preparation of presentations and spreadsheets and tracks post-meeting follow up and action items.
• Supports organization of internal quarterly business reviews, including scheduling, coordinating with management team, preparing and circulating meeting information, ordering supplies and catering, and post-meeting follow up as necessary.
• Assists the board secretary to provide pro-active support to prepare for, record notes, and follow-up with actions assigned during periodic board meetings and executive customer briefings.
• Together with marketing and human resources, serves as Fortinet Federal lead on internal committee focused on team-building activities, employee development, and community support initiatives.
• Performs administrative tasks including drafting correspondence, memos, and reporting, as well as processing travel and other work-related expenses.
• Arranges Fortinet Federal executive travel and accommodations.
• Performs office tasks including receiving guests and deliveries, maintaining supply inventory levels, ordering office supplies, and preparing and arranging for breakfast/lunch for executive briefings and other meetings.
• Provides clerical support when needed to assist Fortinet Federal clerical staff with assigned administrative duties, including answering phones, sorting and distributing mail, and preparing documents.
• Performs additional duties as assigned by executives.

Required Skills/Abilities: 

• Excellent verbal and written communication skills. 
• Exercise discretion when required to support executive tasks that may involve sensitive matters.
• Excellent organizational skills and attention to detail.
• Excellent interpersonal and customer service skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced, and at times, stressful environment.
• Extremely proficient with Microsoft Office Suite, including Word, PowerPoint, and Excel, and the ability to learn new and updated software.
• Extensive knowledge of office management procedures.

Education and Experience:

• High school diploma required, Bachelor’s degree in Business Administration or related field preferred.
• At least four years of related experience required. 

Physical Requirements: 

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times. 

Miscellaneous Requirements:

• Must be a U.S. Citizen

 

Fortinet Federal, Inc., a wholly owned, independently managed and operated subsidiary of Fortinet Inc., is dedicated to delivering modernized and secure infrastructure to the U.S. Government. With more than twenty years of experience and frequent industry recognition for engineering excellence, Fortinet Federal provides advanced infrastructure technology to secure U.S. Government systems, devices, and data worldwide.