Legal Secretary

Legal Secretary

City Attorney's Office

Starting at $53,500 - $63,500/year

Based on qualifications

Excellent medical, vision, and dental coverage effective date of hire

Retirement plan includes 401a and Health Savings Plan with employer contribution

The City Attorney's Office represents the City in all proceedings and matters in which the City has a legal interest and provides legal advice to City Council, Boards and Committees, the City Manager and other departments and officers of the City. The City Attorney's Office also handles misdemeanor prosecutions and traffic matters, and reviews complaints to determine if criminal charges are appropriate. The City Attorney's Office also administers claims that are filed against the City and/or its officers and employees.

The Legal Secretary will assist the City Attorney's Office in the preparation, coordination, and filing of legal pleadings, memos and correspondence. The Legal Secretary also serves as the primary contact and organizer for processing claims.

DUTIES

• Receive communication into the department, including e-mail, phone, fax, postal mail, and transfer appropriately to employees/departments. Responsible for outgoing mail, shipping and receiving of packages and maintain mailing or contact lists.
• Present professional, welcoming contact to all visitors, vendors, board members, staff, media, etc. - by phone, in person and email.
• Serve in a confidential capacity. Daily exposure to confidential significant matters regarding the city and/or departmental information.
• Assist with preparation of criminal summons and complaints, correspondence, memoranda, pleadings, reports, minutes, contracts, proposed ordinances and other legal documents.
• Organize, obtain information, monitor and process claims involving the City.
• Proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and content.
• Review legal documents to ensure they are in proper format and contain all necessary sections or exhibits and other related documents for court acceptance; and file legal documents with proper courts.
• Prepare and assemble materials, documents, and exhibits for meetings, court appearances, and hearings.
• Prepare trial notebooks and exhibits listings for assigned attorney(s) case presentation.
• Establish and maintain office files, logs, indices, legal references, control records, and other information in connection with the work under the control of the assigned attorney(s).
• Perform general office duties, including process purchase orders, arrange travel requests, maintain department calendar, and office supply inventory.
• Perform other duties as assigned.

REQUIREMENTS

• Must possess and provide proof of one of the following at the time of application: Legal Secretary Certification, Legal

Administrative Assistant Certificate OR Associate Degree in related field.

• Two (2) recent years of experience as a Legal Secretary or Legal Administrative Assistant.
• Applicants with an equivalent combination of education and experience may also be considered.
• General knowledge of state and federal rules of procedure, forms, and legal practices.
• General knowledge of municipal law and the City's governmental structure, City departments and functions.
• Proficient in Microsoft Office Suite.
• Obtain Notary License within first 60 days of employment.
• Must possess a valid Michigan driver license with a good driving record (based on City of Troy standards). Out of state applicants must provide current driving record at time of application and obtain State of Michigan license within one (1) month of appointment.
• As a condition of employment, the successful candidate must pass a pre-employment physical and drug screen (including marijuana).

PREFERENCES

• Notary License

HOURS Full-Time, Year-round; Monday-Friday; 8:00am-4:30pm