Construction Project Coordinator

It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time. 

Position Overview:​

This role is responsible for coordinating and supporting both the general planning design and development workflow for company-owned locations across the country, as well as the communication between the Real Estate and the Construction Departments with guidance and general oversight from the VP of Design & Construction.

Job Qualifications:

• Associates degree or equivalent experience, required

• 1-2 years of administrative and coordination experience in a broad scope involving decision-making, team coordination, and extensive workflow management

Location Requirement: 
This role is located in Tempe, Arizona. This position is required to be in office 4 days per week (Mon-Thurs); Fridays are optional remote work days.

Key Result Areas (KRAs):

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Assist Construction Managers and Construction Team on new shop projects:

• Schedule, host, and take notes in meetings with Construction Managers, architects, civil engineering firms, signage vendors, Landlords, and/or Developers, as needed

• Understand the organization, operation, and processes of the Construction Department to successfully accomplish assigned responsibilities

• Update projects in project management software (Lucernex), including: project notes, construction schedules, uploading and maintaining all records/files/plans provided to you by the Construction Manager

• Schedule, host, and take notes in meetings with Construction Managers, architects, civil engineering firms, signage vendors, Landlords, and/or Developers

• Ensure Construction Managers complete budget creation milestones for projects (and upload to project management software)

• Assist with tracking various reports and surveys from vendors for projects

• Assist with creating reports in project management system for Construction Manager and Construction Team

• Receive, review, and compile close out documents for each project

Field the Construction Department emails with acknowledgment of receipt within 24 hours, Monday-Friday, and serve as the resource for responding, answering, and connecting with the appropriate person or department:

• Prepare written and verbal correspondence for projects as needed

• Work with Construction Managers on documenting and announcing new shop turnovers to all of HQ

• Assist with ordering banners from internal departments and outdoor furniture from vendors for new shop projects

• Update internal Grand Opening tool for tracking new shop completion

• Work with internal Finance team to research invoice-related questions

• Assist with processing payments to Landlords or Developers for new projects as needed

Coordinate and serve as a resource for the Site Acquisition Managers and Construction Managers:

• Assist with minutes/notes for department meetings, as needed

• Assist the Construction Leadership teams with various administrative assignments and reports, as needed

• Assist with supporting 1-2 Construction Managers

• Respond to general inquiries from other departments within 48 hours

• Act as a liaison between Construction and Real Estate, Legal, and Field Operations teams and provide project updates or information as needed

• Collaborate with other Construction Admin team members regarding ongoing process and procedural changes and improvements

• Assist internal audit teams by providing any/all necessary construction-related support as requested

• Assist Construction Managers and other team members with project applications and paperwork as needed

• Supporting contract execution alongside the CM (follow up internally and elevating issues)

• Collaborate as a group (team) with other Project Coordinators, Construction Managers, Directors, and VP of Construction as required

• Other duties as assigned

Skills:

• Collaboration

• Communication

• Coordination

• Detail-Oriented

• Organization

• Problem Solving

• Teamwork

• Technology Qualification

• Time Management

Physical Requirements:

• In-Office Environment: Must be able to work in a busy, crowde