Sr. Manager Project Controls - 90394877 - Chicago, IL

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As we move America’s workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.

 

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Our values of ‘Do the Right Thing, Excel Together and Put Customers First’ are at the heart of what matters most to us, and our Core Capabilities, ‘Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.

 

The Senior Project Controls Manager is responsible for developing, using and improving existing enterprise tools, systems and work processes to drive effective management control and reporting on cost, schedule and progress measurement for Amtrak’s Chicago Hub Improvement Program (CHIP). Individuals in this role may act as a Master Scheduler and/or Master Risk Manager and develop project dashboards, cost and resource performance reports, change logs and risk registers in close collaboration with Program Managers and Executive Sponsors at the portfolio or mega program level. Senior Project Controls Managers work under minimal supervision of a Senior Program leader and may lead a program level controls team consisting of direct and matrixed subordinate controls practitioners.

 

Project Risk: Complex Program or Portfolio 

ESSENTIAL FUNCTIONS:

• Work with CHIP Program team and leadership to oversee program budgets, schedules, risks, financial reporting, invoicing, etc.
• Work with the Program team to maintain a weekly updated program schedule to identify critical paths and notify leadership for any delays in the schedule.
• Maintain master Program risk register.
• Track potential changes, ensuring estimates of cost and schedule changes are given visibility with the executive sponsor.
• Integrate cost and schedule data as well as information for vendors and external entities to facilitate risk, schedule and budget performance reporting.
• Develop reporting mechanisms, dashboards and presentations about program performance indicators and feed this data to ensure a cohesive picture of the program.
• Drive evaluation and impact assessment of identified project risks to enable project team with applicable data for development of risk mitigation plans and contingencies.
• Develop and maintain Program risk control tools and workflows.
• Partner closely with business partners to assess new and ongoing projects to determine readiness for governance stage gates.
• Support Executive status review meetings, Governance, and Change Control Boards.
• Manage Controls data via EPPM, SharePoint or any other approved EPMO systems and tools.
• Adhere to Amtrak Enterprise Project Management methodology.
• Performs change management duties as needed.
• Decision rights: o Responsible for all activities detailed above, while consulting with relevant project controllers (e.g., cost, schedule) and receiving approval from Project Director on any areas impacting project work.
• Other duties as assigned 

MINIMUM QUALIFICATIONS:

• Bachelor’s Degree required OR equivalent combination of training, education and relevant experience may be considered in lieu of a degree.
• Effectiveness working diplomatically across teams with varying objectives.
• Strong oral and written communication skills across all levels.
• Ability to organize and present project portfolio reports, proposals, and other related portfolio information.
• Super-user of SharePoint, Power BI/Access and Primavera/oracle PPM tools.
• Mastery of project controls tools and work processes.

 

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong project/program management skills.

• Excellent collaboration and team building skills.

• Highly motivated and self-directed.

• Excellent analytical, mathematical, and creative problem-solving skills.

• Excellent listening, interpersonal, written and oral communications.

• Logical and efficient, with keen attention to detail.

• Ability to effectively prioritize and execute tasks w