Onsite Administrative Assistant I for R&D team

 

'Onsite engineer shall carry out the below activities under the direction of Alcon manager:
Onsite Mechanical Engineer for Projects: Administrative Assistant I for R&D team
Note: Projects activities are to be supported at on site in USA, CA, Lake Forest location

Responsibilities:
•           Provide general support to management, human resources, visitors, associates, and senior admins.
•           Organize and schedule meetings and appointments.
•           Support contract, documentation, and purchase order requests (documentation includes int’l or domestic shipping requests)
•           Assist and/or submit and reconcile expense reports, as requested.
•           Handle multiple projects (include Patent Plaque ordering, research, and reservations, etc.)
•           Carry out administrative duties such as filing, typing, copying, binding, scanning (includes office supplies/business card orders, etc.)
•           Coordinate and/or assist with travel arrangements, as requested.
•           Book catering, conference calls, rooms, taxis, couriers, hotels etc.
•           Handle sensitive information in a confidential manner.
•           Receive, sort, and distribute the mail, and other related tasks.
•           Greet and assist visitors to the office. 
Skills - Requirements:
•           Proven admin or assistant experience
•           Excellent time management skills and ability to multi-task and prioritize work.
•           Attention to detail and problem-solving skills.
•           Excellent written and verbal communication skills
•           Strong organizational and planning skills
•           Proficient in MS Office

Top skills & proficiencies:
•           Microsoft Office Skills
•           Professionalism
•           Problem Solving
•           Verbal Communication
•           Attention to Detail
•           Accuracy
•           Multitask
•           Telephone Skills
•           Teamwork
•           Discretion and Judgment
•           Patience
Education
•           Minimum 3 years of experience in the field or in a related area
•           High school diploma or GED