Administrative Assistant to Vice President for University Advancement and Office Manager

PLNU is a Christian liberal arts university in the evangelical, Wesleyan tradition, offering quality undergraduate, graduate and professional programs. We provide higher education in a vibrant Christian environment where minds are engaged and challenged, character is modeled and formed, and service is an expression of faith. PLNU is an institution that is committed to reflecting the rich diversity of God’s kingdom. We therefore encourage applications from culturally diverse candidates.

Benefits:

We are pleased to offer attractive benefits and resources. This includes benefits such as health, dental, tuition benefits for employees and dependents, competitive retirement matching, vacation and sick time, and 15 paid holidays per year. In addition, we have many opportunities to engage with our community including staff chapel and a robust wellness program.

Job Summary:

Join a mission-driven team at Point Loma Nazarene University as the University Administrative Assistant to the Vice President for University Advancement and Office Manager. This dynamic, full-time role supports both executive leadership and department-wide initiatives—balancing high-level administrative tasks with meaningful engagement across campus and the broader university community.

Salary:
Pay range $26.89 - $30.25
Actual salary offered is determined by the candidate’s experience, education, skills, and other factors, including internal equity and university funding resources.

This position is primarily in person and will provide dependable and professional in-person support.

Internal Classification: Career Track - Professional, Job Level - 3

Job Status:

Full time

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Job Description:

What We’re Looking For

• A proactive, detail-oriented professional with exceptional organizational skills

• Someone comfortable managing calendars, coordinating travel, and supporting executive leadership

• A collaborative team player who thrives in a fast-paced, multi-tasking environment

• A warm and polished communicator who can serve as the first point of contact for the department

• Experience managing events, coordinating logistics, and ensuring smooth day-of execution

• A strong internal liaison able to coordinate across multiple departments and service areas

• A reliable point person for maintaining supplies, managing guest spaces, and handling daily operations

• A creative contributor to special projects, communications, and donor support initiatives

• A team-oriented problem solver who can juggle competing priorities with grace

• A hospitality-minded individual who enjoys creating a welcoming environment for guests and alumni

What You’ll Be Doing

• Providing direct administrative support to the Vice President for University Advancement, including calendar management, meeting prep, and travel coordination

• Handling confidential correspondence and materials with professionalism and discretion

• Assisting with donor visit logistics and supporting external meetings and events

• Managing shared inboxes, incoming calls, and departmental communication

• Processing invoices, transfers, deposits, and providing budget reporting as needed

• Coordinating upkeep and usage of Advancement facilities including Alumni House, Cottage, and Alumni Lawn

• Scheduling and managing guest stays, event setup, and logistics for campus gatherings

• Supporting event coordination efforts such as Homecoming and Women's Auxiliary projects

• Assisting with onboarding new team members and maintaining department inventory

• Taking minutes for Board of Trustees External Engagement Committee meetings and organizing team gatherings

Qualifications

• Two years of increasingly responsible administrative experience preferred

• Bachelor’s degree in a related field (Communications, Business, Public Relations) preferred

• Strong computer skills, including Google Workspace, Microsoft Word and Excel

• Previous experience with a database preferred

• Strong verbal and written communication skills required

• Customer service experience preferred

• Ability to work effectively with clients of all ages and backgrounds

• Strong organizational skills and independent judgment in prioritizing tasks

• Ability to work well in a collaborative team environment

• Strong interpersonal skills to build effective relationships with alumni, faculty, staff, students, and the public