Regional Operations Coordinator/Executive Assistant

WHAT YOU’LL DO
As a Regional Operations Coordinator/Executive Assistant, you’ll be responsible for:

• Manage the Regional Principal's schedule, priorities, appointments, and action items to ensure 
• commitments and deadlines are met as directed. 
• Prepare meeting agendas, materials, notes, and follow-up action items. 
• Provide administrative support and complete special projects as assigned. 
• Track business development opportunities and communicate progress updates to key stakeholders as needed. 
• Coordinate client and industry relationship-building activities, including project tours, architect visits, client lunches, industry events, and gifting initiatives. 
• Arrange business travel, accommodations, transportation, and reservations for the Regional Principal. 
• Collect, code, and submit expenses, invoices, and reimbursement documentation in a timely and accurate manner

• Coordinate employee engagement activities, social events, and learning opportunities that strengthen regional culture and connection. 
• Ensure employees have the tools and resources necessary to work effectively in office and remote environments. 
• Coordinate recognition efforts for employee birthdays, service anniversaries, and other milestones celebrations. 
• Support communication and follow-up between regional field teams and operational departments to facilitate timely issue resolution and information sharing

• Serve as regional liaison for Information Technology initiatives and requests as needed. 
• Provide basic technology support and submit help desk tickets as appropriate. 
• Coordinate technology setup for new office-based employees, including phones, monitors, docking 
• stations, and related equipment. 
• Maintain regional training laptops and office technology equipment. 
• Support project teams in establishing and maintaining temporary jobsite office technology needs. 
• Coordinate maintenance and troubleshooting of regional office technology assets, including printers and related equipment

• Serve as regional liaison for Marketing initiatives and requests as needed. 
• Coordinate regional events, volunteer activities, and employee engagement initiatives in partnership with the National Marketing and Events Coordinator. 
• Support regional communications, staff meetings, and contributions to company-wide communications. 
• Maintain regional client and industry partner contact information. 
• Coordinate branded materials, including stationery, business cards, apparel, office signage, and jobsite signage with Marketing team. 
• Support promotional initiatives, architect dinners, project tours, and client engagement activities. 
• Support client and vendor gifting initiatives, including annual holiday gifting programs. 
• Partner with the Marketing team to ensure all regional activities align with company brand standards and messaging

• Serve as regional liaison for Human Resources initiatives and requests as needed. 
• Partner with the Employee Development Manager to support new hire onboarding and orientation  activities. <