Administrative Assistant

Company Description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('SpinCo') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description

The Administrative Assistant will be responsible for managing the day-to-day administrative functions. Duties include, but not limited to: schedule management, meeting coordination & minutes, managing a variety of administrative duties and assisting with day-to-day support. This is a full-time position in NBCUniversal's Technology team and will provide high-level, comprehensive administrative support to multiple vice presidents of Film and TV Studios Technical Operations.

Responsibilities:
• Serves as first-line of defense with the high volume of communications of phone and email

• Completes a broad variety of administrative tasks. Responsible for proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars

• Performance administrative tasks for tracking and submitting office and vendor purchase requisitions
• Arranges and schedules numerous meetings involving executives; maintain and update calendar; develops and maintains relationships with executive assistants throughout the company; determines importance of meeting requests and schedule accordingly; demonstrate flexibility, patience and persistence in routinely rescheduling meetings 
• Arranges travel and all accommodations including comprehensive and detailed itineraries; process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner

• Solely provide back-up support for the CIO’s executive assistant in full capacity. Including providing seamless support in the EA's absence.

• Work with the CIO’s office to ensure complete coverage for him and his direct reports at all times
• Provides a bridge for smooth communication; demonstrates ability to maintain credibility, trust and support with senior management staff

• Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools
• Responsible for the timely preparation/compilation of data/edits and distributing reports, forms, and documents. Creates and edits presentations, agendas, spreadsheets, communications, databases, and reports
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• Responsible for excellence in complex meeting/event preparation (Telepresence events included) set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink
• Responsible for drafting and editing correspondence
• Responsible for developing and maintaining efficient and accurate record keeping/filing systems

• Performance administrative tasks for tracking and submitting office and vendor purchase requisitions
• Manages