Production Coordinator

THE JOHN GORE ORGANIZATION is the leading presenter, distributor, and marketer of Broadway theatre worldwide.  Under the leadership of theater producer and owner John Gore, its family of companies includes Broadway Across America, Broadway.com, The Broadway Channel, BroadwayBox.com and Group Sales Box Office.  Its productions span Broadway, Off Broadway, London’s West End, Japan and 48 North American markets. It has won Tonys in every producing category as well as numerous other Drama League, Drama Desk and Olivier awards.

We are committed to developing an inclusive and supportive culture, where employees have equal opportunity for growth.

$25.00/ hour

FLSA Status: Non-Exempt

Summary

The John Gore Organization is seeking a dynamic, detail-oriented theatre professional to join our team as Production Coordinator. This position will provide investment administration, show coverage, and project and event management that will involve working across internal teams. This position reports to the Senior Vice President, Strategy.

This role is ideal for a highly organized, analytically minded theatre professional who is interested in and able to evaluate both the business and creative sides of theater. Duties will blend individual administrative coordination of long-term projects and contributing as part of a team on both ongoing projects and live events. The position requires strong writing skills, financial literacy, project management capability, excellent relationship management, and an understanding of the commercial theatre ecosystem.

Duties and Responsibilities

• Review and summarize investment opportunities
  • Draft internal advisories
  • Coordinate related paperwork
• Track distributions and financial reports
• Attend and prepare written coverage for Broadway and Off-Broadway productions, industry presentations, and emerging work
• Maintain departmental calendars
• Project management
  • Conduct research and prepare briefing materials for presentations and special projects, often working across multiple internal teams
• Assist with biennial conference coordination and seasonal initiatives
• Coordinate show programs for investments and tours
• Assist on company-wide production initiatives
  • Collaborating with regional teams
  • Gala ads
  • Industry events / Special events
• Other duties as assigned

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Cooperation
  • Establishes and maintains effective relationships
  • Active listener
  • Offers assistance and support to co-workers
  • Works cooperatively
  • Follows directives
• Adaptability
  • Able to work around unexpected changes of circumstance or workload
  • Modifies a planned course of action based on new circumstances
  • Changes communication style to achieve the best results
  • Is self-sufficient in managing unanticipated obstacles or questions
• Functional Competencies
  • Looking for ways to improve and promote quality and efficiency
  • Adheres to scheduling expectations and requests
  • Demonstrates accuracy and thoroughness
  • Prioritize projects and tasks assigned to ensure they are completed accurately and on time

Qualifications aka KSAOs

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, the requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Can include skills (mathematical, reasoning, computer, etc.)

• Proficiency in Microsoft Office Suite
• Experience with WordPress, HTML, and CSS a plus
• Experience with project management tools such as Monday.com, Sprout, Domo, etc.

Education and/or Experience

• Ideal for an early-career candidate who is passionate about live theatre and who brings strong organizational, communication, writing, and project-management skills.
• Bachelor’s Degree in Theatre Studies, Communications, Marketing, Business, Political Science, or related field of study preferred

Communication Skills

• Ability to clearly and concisely provide coverage for creative works
• Ability to read, analyze, and interpret data on a