Awards Coordinator

About Art Bridges

Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. Since 2017, Art Bridges has created and supported projects that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of over 200 museums of all sizes and locations on nearly 900 projects—impacting more than 5.3 million people across 49 states and Puerto Rico—to provide financial and strategic support for exhibition development, loans from the Art Bridges Collection and Partner Loan Network, and programs designed to educate, inspire, and deepen engagement with local audiences. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices. For more information, visit artbridgesfoundation.org.  

Required Documents to Apply:

The Awards Coordinator plays an essential role in the Funding & Awards team, supporting grantmaking operations and enabling key team initiatives. This position enhances operational efficiency and team capacity by maintaining accurate records, managing databases, coordinating workflows, and facilitating internal and external communications. This position serves as the primary point of contact for the Funding & Awards team and will interact frequently with cross-departmental teams and external partners. The ideal candidate will be highly detail-oriented, organized, resourceful, and experienced in coordinating projects within a collaborative team environment. The Awards Coordinator reports to the Senior Awards Manager and works closely with the entire Awards team to support grantmaking operations aligned with the foundation’s philanthropic goals.

Job Description:

Job Title: Awards Coordinator
Reports To: Senior Awards Manager
Location: Bentonville, Arkansas (On-site)

FLSA Classification: Non-Exempt

Compensation Range: $25.55–$29.81 per hour

About Art Bridges Foundation

Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. Since 2017, Art Bridges has created and supported projects that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of over 250 museums of all sizes and locations—impacting more than 20 million people across 50 states and Puerto Rico—to provide financial and strategic support for exhibition development, collection loans, and programs designed to educate, inspire, and deepen engagement with local audiences. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices. For more information, visit artbridgesfoundation.org.

About the Position

The Awards Coordinator plays an essential role in the Funding & Awards team, supporting grantmaking operations and enabling key team initiatives. This position enhances operational efficiency and team capacity by maintaining accurate records, managing databases, coordinating workflows, and facilitating internal and external communications. This position serves as the primary point of contact for the Funding & Awards team and will interact frequently with cross-departmental teams and external partners. The ideal candidate will be highly detail-oriented, organized, resourceful, and experienced in coordinating projects within a collaborative team environment. The Awards Coordinator reports to the Senior Awards Manager and works closely with the entire Awards team to support grantmaking operations aligned with the foundation’s philanthropic goals.

Essential Duties and Responsibilities

• Serve as a liaison between team members and external partners, providing consistent communication regarding schedules, project logistics, deliverables, and award documentation using tools such as Asana, Salesforce, SharePoint, Teams, Outlook, Canva, and other applications
• Manage the Funding & Awards team’s shared email inbox and calendar, and triage inquiries and coordinate follow-ups, including scheduling meetings and organizing incoming requests.
• Provide administrative and logistical support by preparing agendas and dockets, recording notes and action items, tracking follow-ups and milestones, and maintaining records for databases and shared repositories.
• Support the development of reports, presentations, templates, team progress highlights, and other documentation essential to responsive grantmaking operations.
• Contribute to cross-departmental initiatives and provide project management support for special projects, ensuring due dates and tasks are achieve