Facilities & Maintenance Manager

Description

Employment Status: Full-time*/40 hours per week

FLSA Status: Exempt/Salaried

Schedule: Monday - Friday 8:00 a.m. - 5:00 p.m. (60 min unpaid lunch) / Schedule will vary based on Parish needs; some evenings and weekends will be required.

Reports to: Priest

Full-Time Benefits should include:

• Paid Holidays
• 403b Retirement
• 401 (a) Pension Plan
• Medical, Dental, Vision, Life
• Employee Assistance Program
• Short-term/Long-term Disability

Summary:

The Facilities Manager is responsible for the overall coordination, scheduling, and operation of parish facilities, including the main church campus, learning center and community center. This role oversees event planning and facility rentals, ensuring all activities—from liturgical celebrations to community events—are executed smoothly and professionally. The Facilities Manager also leads and supervises the parish maintenance team, ensuring facilities are safe, well-maintained, and welcoming. This position plays a vital role in supporting the parish mission by creating an organized, hospitable, and efficient environment for all who use the facilities. 

Position Responsibilities:

Event Coordination/Management:

· Manages and maintains a comprehensive calendar of events, including religious ceremonies, retreats, ministry meetings, social gatherings, facility rentals, and other community-oriented activities.

· Oversees the rental process for our facilities to external organizations and individuals. This involves managing inquiries, coordinating contracts, overseeing logistics, and ensuring the facilities meet the specific needs of each event.

· Coordinates with church ministries, event planners, parish staff events, and vendors to ensure that events run smoothly.

· Receives and responds to rental inquiries in a timely manner.

· Schedules facility tours with potential renters within reasonable meeting hours. Every effort will be made to accommodate the scheduling needs of the interested parties.

· Responsible for the rental agreement and rental payment processes from start to finish.

· Is present during rental events at the parish facilities or assigns responsibility to the Maintenance Worker. 

· Assesses and makes recommendations on how to improve upon the rental processes to the Pastor.

· Schedules and manages event budgets.

· Oversees the opening and locking up of rental facilities, ensuring that all security procedures are followed.

· Negotiates and finalizes contractual security hours for rental agreements with local law enforcement.

· Submit invoices, including security invoices, to the bookkeeper with backup documentation.

· Cultivates and maintains positive relationships with internal and external stakeholders, including Catholic organizations, clergy, vendors, sponsors, and community members. Collaborates with them to enhance experiences and explore partnership opportunities.

· Conducts thorough evaluations of each event, collecting feedback from participants, stakeholders and staff. Analyzes data collected and makes recommendations for future improvements in event planning, programming and execution.

· Maintains positive relationships with staff, volunteers and community members who use parish facilities.

· Assists with the planning and coordination all parish-wide events including but not limited to the parish’s calendaring, Fall Festival and other parish fundraising events.

Parish Maintenance Team:

· Manages personnel specifically assigned to report to the position and is responsible for recommending hiring, training, performance evaluation, disciplinary actions, and terminations of direct reports in alignment with organization policies and in coordination with Human Resources.

· Directly supervises facilities staff, including custodians, maintenance, and janitorial workers.

· Provides leadership, training, and performance evaluation to ensure high-quality service and compliance with safety standards.

· Schedules and assigns daily tasks, projects, and preventive maintenance activities.

· Oversees contracts and vendors performing building repairs, renovations, or specialization services.

· Ensures team adherence to parish policies, procedures, and regulatory requirements.

· Meets regularly with parish maintenance and custodial staff to hear needs of team and projects to be considered by pastor and finance council

· Assembles and assigns maintenance schedule

· Plans and schedules the parish maintenance team on rental related preparation and take down.

· Directs the implementation of the annual work plan regarding facility mainte