Sr Manager, Facilities Project MGMT, Fleet, & Environmental

Summary

The Senior Manager, Facilities Project Management leads the planning and execution of facilities capital, renovation, and improvement projects across a diverse real estate portfolio that includes seven owned buildings totaling more than 420,000 square feet and eight leased office locations nationwide.

This role provides strategic oversight of construction and renovation activities, ensuring projects are delivered on time, within budget, and in compliance with safety, regulatory, and operational requirements. The Senior Manager partners closely with internal stakeholders, external vendors, and consultants, while working collaboratively with the Director of Facilities Management on annual capital and operating expense budgets.

In addition to facilities project leadership, this position oversees corporate fleet operations and environmental and sustainability initiatives, aligning facilities, fleet, and sustainability strategies with organizational goals, cost control, and long‑term asset performance.

Key Responsibilities

• Plan, estimate, allocate, and control facilities‑related resources for small, medium, and large‑scale projects, including labor, contractors, materials, equipment, and operating budgets.
• Identify, recommend, and coordinate staffing resources, contractors, and training to support facilities, construction, renovation, and maintenance projects.
• Lead and coordinate internal teams, consultants, vendors, and contractors by clearly communicating project expectations, assignments, schedules, site requirements, and status updates.
• Assist in the execution of facilities project feasibility assessments, including planning, prioritization, and scheduling.
• Define project activities, work breakdown structures, sequences, and dependencies; develop and manage detailed project schedules; and monitor progress while controlling costs, timelines, and resource utilization.
• Develop and maintain comprehensive facilities implementation plans, including construction phasing, building occupancy planning, safety requirements, and business continuity considerations.
• Proactively identify facility‑related risks (e.g., life safety, code compliance, and operational disruption), develop contingency plans, and implement mitigation strategies.
• Lead project communications planning, information distribution, progress reporting, and documentation to support leadership, building occupants, and regulatory requirements.
• Ensure compliance with building codes, safety standards, environmental regulations, and internal policies by coordinating with EH&S, security, and other stakeholders as required.
• Participate in the development, implementation, and enforcement of corporate and departmental standards related to facilities project management, design, construction, and vendor performance.
• Assist with or coordinate vendor and contractor evaluations, bid reviews, contract negotiations, change orders, and maintenance or warranty agreements.
• Identify and implement opportunities for continuous improvement in facilities maintenance processes, project delivery, cost control, energy efficiency, and asset lifecycle management.
• Remain current on industry best practices, building technologies, sustainability initiatives, and facilities management trends through ongoing training and professional engagement.
• Provide high‑quality customer service to building occupants, business units, leadership, and external partners by delivering safe, functional, and timely facilities solutions.
• Collaborate closely with the Director of Facilities Management to develop, manage, and monitor annual capital and operating expense budgets, including forecasting, cost tracking, and variance analysis.
• Oversee the planning, utilization, and lifecycle management of the corporate vehicle fleet, including acquisition strategies, replacement planning, maintenance programs, vendor coordination, and cost control.
• Lead facilities‑related environmental and sustainability initiatives, including energy efficiency projects, waste reduction programs, water conservation efforts, and sustainable building operations.
• Support organizational sustainability objectives by overseeing environmental performance metrics such as energy consumption, emissions, and fleet fuel usage.