ADMINISTRATIVE ASSISTANT II - 64063903 1

Requisition No: 865097 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT II - 64063903 1

 Pay Plan: Career Service

Position Number: 64063903 

Salary:  $34,759.92 - $39,260.52 

Posting Closing Date: 11/16/2025 

Total Compensation Estimator Tool

Your Specific Responsibilities:

This position performs administrative/specialized and technical duties at Department of Health (DOH) in Hernando County, requires the incumbent to make independent decisions and provide solutions to problems while operating within clearly defined policies, procedures, and guidelines. Duties involve compiling and maintaining local personnel records, recording data for each employee, i.e. but not limited to; address, absences, supervisory reports, appraisals, background screenings, drug testing, etc. Responsible for filing employment records and retrieving employees’ files to furnish information to authorized staff for processing personnel actions.

Administrative

Serves as the Personnel Liaison (PL); responsible for administrative work within the DOH - Hernando including but not limited to: gathering data from local files to answer inquiries and provide information for personnel actions. Prepares listings of vacancies and distributes information regarding the positions being advertised, conducts employment verifications, and approves of timesheets (if requested by supervisor). Maintain, update and prepare all local copies of employee's electronic personnel files, closed files, volunteer files, licensure, position descriptions, etc.

Files all forms, pay action(s), certificate(s), etc., in files according to policy. Copies and forwards originals to Consortium through FLHealthDeskHR. Responsible for typing of correspondence, policies and procedures, manuals, financial data; drafts routine acknowledgements in response to inquiries; maintains calendars, i.e., appointments scheduled, meetings, etc.

Insurance and Benefits

Serves as insurance and credit union liaison scheduling and announcing visits. 

Recruitment

Manages the DOH - Hernando employee recruitment program. Ensures positions are authorized prior to recruitment and provides information to applicants and prospective applicants concerning specific positions and the advantages of state employment. Reviews position descriptions for correctness, post staffing requisitions through People First System and FLHealthDeskHR. Reviews complete recruitment packages, ensures the selection is job-related and well documented. Must be aware of current ADA, Veteran's Preference, EEO & Affirmative Action guidelines and laws.

Responsible for screening, reviewing all applications for employment according to policy and minimum qualifications of each position. Provides supervisors with grading criteria and all related information to complete the hiring process. Prepares hiring packets, verifies and maintains education licensure, and experience. Completes reference checks as requested.

Background Checks

Oversees and performs onsite Live Scan Level 2 fingerprinting and Level 1 sex offender checks. Completes the Drug Testing and Consent Notice and the Drug Screening Request Form for all safety sensitive positions and forward to regional human resources hub.

TRAIN Administrator

Input employees into TRAIN, coordinates and ensures all employees are enrolled and complete mandatory trainings. Conducts periodic verification of employee TRAIN completion. Responsible for tracking, monitoring, gathering, and inputting all training into TRAIN for seminars and classes attended by employees, i.e., annual security, code of ethics, HIV 501, CEU updates, CPR, licensure courses, domestic violence training. Maintains training schedules/calendars for orientation/training of new staff members, supervisory training and continuous training of all staff.

Employee On-Boarding

Conducts on-boarding/New Employee Orientation. Provide information regarding benefits and insurance programs. Coordinates and ensures all new hires attend the internal new hire orientation including reviewing and signing all required new hire paperwork, prepares employee identification badges, completion of new hire training, and provides HMS/People First training including input of required fields for timekeeping purposes. Provides benefits overview to include leave accrual, usage, and overtime guidelines, options