Senior Associate, PX, GWE, Workplace Experience Lead

What You Will Achieve

The Workplace Experience Lead is focused on providing an enabling and engaging work environment for Pfizer colleagues to do their best work.  It will provide thoughtful solutions for office/lab services for a research and development environment.   It will be important for this role to understand the unique needs of the Research Functions (through both experience and partnership), along with industry trends and best practices, for delivering continuously improving, and comprehensive workplace services.
 

The role will leverage technology and industry best practices in the delivery of quality self-performing and service provider services for a variety of facilities management services including but not limited to

Glass Wash, Import/Export of R&D samples, Workplace Community Manger services & Get Service, Conference Room management, on-Boarding of colleagues, management of churn moves, janitorial services, café, shipping & receiving, pest control, and new workplace services. These services are collectively known as “soft services”.

This role will deliver, improve, and promote WRDM customer experience solutions through effective management, oversight and coordination of Global Workplace Experience (GWE) and vendor delivered services.  The role has financial accountability for a portion of the total Global Workplace Experience (GWE) annual budget for the Bothell, Washington site.   

This role provides monthly key performance indicator (KPI) scoring to evaluate service provider performance as well as to perform site inspections to confirm established quality, safety and compliance performance meets Pfizer expectations.

Role Responsibilities:

• Be the single point of contact for all WRDM customer ‘help’ inquiries to reduce search time, simplify access to service providers, provide service status, support service scheduling, directly resolve service issues when possible, all to improve the colleague work experience.

• Oversee Integrated Facility Management (IFM) vendor service delivery as compared to current Scope of Work (SOW) outcome expectations to meet intent of contract, KPI’s and deliver customer experience requirements. 

• Hold monthly business reviews with all service providers in scope to evaluate KPI’s, customer feedback, continuous improvements, and accountability.  Provide management report out as well as escalation support requests.

• Meet with key WRDM customer contacts (at least quarterly) to survey satisfaction with current service levels, planning for new service needs and recommend changes to SOW or SLA outcomes as required.

• Assures the accuracy of Tririga by effectively managing the link between service providers and system administrators for MAC and other colleague related data.

• Partners with GWE Workplace Operations Lead and Finance partners to deliver accurate data base information for compliance or business-related reporting requirements.

• Provide conference solutions including reservation & cancellation support, meeting help resource, review room usage data to optimize utilization, keep Resource Scheduler data current and provide user instruction as needed.

• Assure professional audio visual (AV) services are provided to the site including development of video programs, town-halls, and site events.

• Provide quality and compliance oversight (through self or consultancy) for soft services delivered (e.g. AAALAC, EHS or other compliance requirements).

• Support all key issues with vendors (e.g., financials, SLA negotiations, performance and quality issues, issue resolution, contract re-negotiation, contract termination)

• Lead Workplace Experience strategy, making every office/lab a great place to work.

• Improve the overall employee experience by activating a new Workplace Experience spaces with innovative and creative amenities.

• Adapt workplace to accommodate changing business model, site/company strategy, or internal/external events that shape the work environment.

• Supports and assists with Digital tools to manage CAFM or other data analytics tools to support site operations.

• Support administration of leases as defined in lease agreements where applicable.

• Other related assignments as identified by GWE management as deemed appropriate.

Basic Qualifications:

• Bachelor’s degree in business operations, facilities management or a related field.

• Applicant must have a bachelor's degree with at least 2 years of
  experience; OR a master's degree with more than 0+ years of experience;
  OR an associate's degree with 6 years of experience; OR a high school
  diploma (or equivalent