Administrative Assistant/Assistant Court and Jury Administrator

Location:

1 Hamilton County Square - Noblesville, Indiana, 46060

Hamilton County is one of Indiana’s fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county -- a percent that has remained constant since 2010.  Hamilton County is continually recognized in rankings ranging from “Best Cities to Relocate To” and “Best City to Raise a Family” to “Healthiest County in Indiana” and “Happiest Suburbs in the Nation”.  Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description:

POSITION DESCRIPTION

COUNTY OF HAMILTON, INDIANA

POSITION:  Administrative Assistant/Assistant Court and Jury

Administrator

DEPARTMENT: Court Administration

WORK SCHEDULE: 8:00 a.m. - 4:30 p.m., M-F

STATUS:  Full-time

FLSA STATUS:  Non-exempt

Hourly Rate: $28.4440

To perform this position successfully, an individual must be able to perform each essential function of the position satisfactorily.  The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Hamilton County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job unless the accommodation would present an undue hardship.

Incumbent serves as Administrative Assistant/Assistant Court and Jury Administrator for the Hamilton County Court Administration Office, responsible for processing claims, payroll, and assisting with budgets and grant processes.

DUTIES:

Prepares, audits, and processes claims for Hamilton County Circuit and Superior Courts, including organizing files, printing vouchers, entering data in accounts payable system, assigning appropriate line item, and presenting for final approval and signature.

Schedules certified or qualified interpreters for spoken or sign language for trial and service courts, and due processes, ensuring equal protection to non-English speakers.

Prepares reports to track and monitor the interpreting service, including assisting in preparation of the Court Interpreter Grant Application and the Circuit and Superior Courts Language Assistance Plan.

Assists in processing payroll for the Courts, including editing timesheets and submitting in timely manner. 

Assists in preparation and evaluation of the Courts’ annual budget, including preparing reports to track and monitor expenses paid by Circuit and Superior Courts.

Reviews, updates, prepares and presents Indiana Supreme Court Interpreter Grant Application for approval, including monitoring and preparing reports for expenses involving interpreting fees, per type of case, language and court. 

Answers telephone and greets office visitors, answering questions, providing information and assistance, responding to inquiries, and directing callers to appropriate individuals or departments.

Performs various clerical duties, including obtaining and processing mail, maintaining master calendars for night court and Judges’ meetings, and organizing claims with voucher and editing sheets according to claims schedule. 

Provides clerical support to Court Administration and serves as back-up Court Reporters as assigned.

Performs any other related duties as assigned.

I.  JOB REQUIREMENTS AND DIFFICULTY OF WORK:

High school diploma or HSE required, with Legal secretary and/or paralegal experience and court reporter experience preferred.

Working knowledge of standard office and court policies and procedures with computer skills, including word processing, spreadsheet, presentation, email, internet, and Department-specific software systems, and ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.

Working knowledge of basic bookkeeping standard practices and procedures, with ability to assist with preparing budgets, and processing claims and payroll.

Working knowledge of grant application processes, monitoring, and reporting procedures.

Working knowledge of standard English grammar, spelling, and punctuation, and to prepare correspondence and detailed reports as required.

Working knowledge of standard filing systems and ability to create and maintain accurate and organized files and records.

Ability to type with speed and accuracy, and properly operate standard