ADMINISTRATIVE ASSISTANT II - 79010442

Requisition No: 879822 

Agency: Business and Professional Regulation

Working Title: ADMINISTRATIVE ASSISTANT II - 79010442

 Pay Plan: Career Service

Position Number: 79010442 

Salary:  $1,336.92 - $1,696.16 

Posting Closing Date: 07/23/2026 

Total Compensation Estimator Tool

DIVISION OF ADMINISTRATION & FINANACIAL MANAGEMENT

(Agency Services)
ADMINISTRATIVE ASSISTANT II
Position Number: 79010442
Hiring Salary: $1,336.92 - $ 1,696.16 Biweekly

* THIS IS A STATE PERSONNEL SYSTEM ANNOUNCEMENT

FOR CURRENT STATE PERSONNEL SYSTEM EMPLOYEES ONLY*

 

***Applicants must complete all fields in the Candidate Profile.  Work history, hours worked, and formal education are required to qualify for this position.  Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information. ***

 

Our Organization and Mission:

The Bureau of Agency Services is responsible for the administration of activities related to employee support, facilities, leasing, mailing, printing, property, records, and procurement. Our mission is to ensure the functional needs of the department are supported and acquired in order to meet the needs of both internal and external customers. We help maintain clean, safe and functioning work environments, provide procurement guidance in accordance with state laws and rules and provide direction for the efficient use of the department’s standard operations and leased facilities.

The Work You Will Do:

This position independently performs complex administrative, operational, and budget coordination functions for the Bureau Chief. Responsibilities include executive administrative support, budget monitoring, meeting coordination, research, report preparation, assignment tracking, travel coordination, records management, and operational support for Agency Services initiatives.

Your Specific Responsibilities:

• Serves as the Bureau's budget coordinator by preparing, monitoring, and managing the Bureau's operating budget; tracking expenditures and encumbrances; preparing budget projections and fiscal reports; reconciling transactions; coordinating budget requests; serving as the liaison with Finance and Accounting; and assisting management with fiscal planning and funding recommendations.
• Prepares and reviews operational reports and schedules to ensure accuracy and efficiency.
• Compiles, copies, sorts, and files records of office activities, business transactions, and other activities.
• Computes, records, and proof-reads data and other information. Composes and types letters and other correspondence.
• Orders materials, supplies, and services, and completes necessary documentation through MFMP.
• Answers telephone and responds to requests by reviewing files, records, and other documents to obtain information to respond to requests.
• Communicates with customers, employees, and other individuals.
• Opens incoming mail and routes mail to appropriate individuals.
• Composes and distributes meeting notes, correspondence, and reports.
• Maintains calendar and coordinates conferences and meetings for the Bureau.
• Arranges travel schedules, reservations and completes necessary paperwork.
• Records and types of minutes of meetings. 
• Reviews, prepares, and tracks assignments for the Bureau Chief.
• Reviews and prepares agenda materials.
• Serves as the backup administrator for the Agency Services Facilities Maintenance electronic submission platform and coordinates food truck assignments with vendors, building management, and internal stakeholders.
• Interprets administrative and operating policies an