DOC Pinckneyville CC Executive Secretary I

Title: Executive Secretary I (Upward Mobility)

Job Requisition ID: 51453 
Closing Date: 12/02/2025 11:59 PM
​Agency: Department of Corrections - Pinckneyville Correctional Center
Class Title: EXEC SECRETARY I - 14031 
Skill Option: Keyboarding - Clerical - UMP Certificate 
Bilingual Option: None
Salary: Anticipated Starting Salary $4586 a month; Full Range $4586 - $6186 a month
Job Type: Salaried
Category: Full Time 
County: Perry
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

 

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Position Overview

The Executive Secretary I position is an integral part of the facility administrative team. We are looking for an energetic, self-motivated administrative secretary who will assist with conducting special projects, gathering data for reports, confer with other government office representatives and the general public concerning rules, regulations and procedures. We encourage all qualified candidates to apply.

Essential Functions

• As an administrative secretary, conducts special projects and studies by gathering data, coordinating, monitoring, and completing assigned projects.
• As secretary, prepares and keyboards highly confidential correspondence, minutes of staff meetings and other meetings.
• Maintains accurate files of D.R.'s, A.D.'s, I.D.'s advising Assistant Warden of changes.
• Prepares documents notifying appropriate staff of department head meetings and of scheduled meetings for committee in which the Assistant Wardens are chairpersons.
• Functions as a receptionist.
• Arranges travel for personnel.
• Plans and orders office supplies.
• Serves as backup Major's Secretary.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualificat