PMO Coordinator

Ergon Inc., in Flowood, MS currently has an opening for an PMO Administrative Assistant in the Polaris Program Management Office.

Ergon, Inc. is a privately held company headquartered in Jackson, Mississippi. With over 3,000 employees across the globe, the company is divided into five distinct business segments: Energy & Specialty Solutions, Pavement & Coating Resources, Integrated Services & Logistics, Exploration & Production and Ergon Corporate. Ergon owns and operates two petroleum refineries located in Mississippi and West Virginia, producing gasoline, low-sulfur diesel, lubricant and process base oils, asphalts and other specialty products. Ergon also produces, markets, and/or distributes paving asphalt, asphalt emulsions, specialty coatings, sealants, and other road construction and maintenance products from over thirty owned or leased asphalt and emulsions plants across the United States.

The Project Management Office (PMO) Coordinator will play a key role in supporting the successful delivery of projects by assisting in the coordination of project activities, maintaining project documentation, and ensuring adherence to PMO standards and processes. This position will support project managers and teams in tracking project progress, compiling reports, managing resources, and facilitating communication between stakeholders. The ideal candidate will be highly organized, detail-oriented, and proficient in project management tools.

EDUCATION & QUALIFICATIONS:

• Education:
  • Bachelor's degree in Business Administration, Project Management, or a related field (or equivalent experience).
• Experience:
  • 1-3 years of experience in a project management support or coordination role.
  • Familiarity with project management methodologies (e.g., Agile, Waterfall, etc.) and project management tools (e.g., Microsoft Project, Jira, Asana, etc.) is preferred.
• Skills & Competencies:
  • Strong organizational skills and the ability to manage multiple tasks simultaneously.
  • Excellent written and verbal communication skills.
  • Detail-oriented with the ability to manage project documentation and reports accurately.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  • Knowledge of project management software is a plus (e.g. Smartsheet).
• Certifications (Preferred):
  • PMP (Project Management Professional) or CAPM (Certified Associate in Project Management) is a plus.
  • PRINCE2 or other project management certifications are a bonus.

RE S P O N S I B I L I T I E S:

• Project Coordination & Support:
  • Assist project managers in the planning, execution, and monitoring of multiple projects simultaneously.
  • Coordinate project timelines, tasks, and deliverables, ensuring they align with established deadlines and goals.
  • Support resource allocation by tracking availability and assigning tasks to project team members.
• Documentation & Reporting:
  • Maintain and organize project documentation, including project charters, plans, status reports, and meeting minutes.
  • Ensure that all project records are updated and stored in compliance with PMO standards.
  • Assist in the preparation of regular project status reports for stakeholders, summarizing key progress, risks, issues, and milestones.
• PMO Process Support:
  • Help ensure adherence to the PMO's project management methodologies and processes.
  • Assist in tracking project performance using key performance indicators (KPIs) and project metrics.
  • Help maintain and update PMO templates, tools, and best practices to support efficient project delivery.
• Communication & Stakeholder Management:
  • Facilitate communication between project teams, stakeholders, and senior management to ensure alignment on project objectives and status.
  • Organize and attend project meetings, including kick-off, status, and review meetings, and ensure that follow-up actions are rec