Senior Material Specialist

World leader in gases, technologies and services for Industry and Health, Air Liquide is present in 80 countries with approximately 66,000 employees and serves more than 3,6 million customers and patients. Oxygen, nitrogen and hydrogen have been at the core of the company’s activities since its creation in 1902. Air Liquide’s ambition is to be the leader in its industry, delivering long-term performance and acting responsibly.

How will you CONTRIBUTE and GROW?

Lead inventory management activities, namely, planning, executing and coordinating the storage of critical and consumable spare parts at the Pasadena National Warehouse in order to ensure continuity of operations with sound predictability of demand based on trend analysis.

ESSENTIAL JOB FUNCTIONS:

Safety:

• Promote a safe work environment and instill a strong safety culture.

• Work to achieve zero accidents, lost time incidents or recordable incidents by taking a leadership role in safety.
  Internal Processes and Functions (executed through ERP and actual performance of task):

• Run inventory replenishment reorder report and process accordingly.

• Create purchase requisitions, and confirm pricing associated with inventory replenishment.

• Ensure purchase order prices correspond to applicable supply agreements.

• Expedite Purchase Orders (constant communication with vendors (phone and email)

• Receive invoices and validate against purchase orders, works with suppliers and AP to minimize errors on invoicing and payments.

• Manage sales tax issues (Requesting info from tax team) 

• Ensure strict adherence to administrative and operational policies and procedures related to warehouse floor and inventory management activities.

• Customer Service - Act as primary contact point and interface with field personnel regarding inventory requests, emergency orders and work order status. (Accessible 24/7 as needed)

• Manage and Track National Warehouse Capital Spare (Rotatable) Inventory (executed through ERP and actual performance of task)
  Vendor Issue Management (executed through ERP and actual performance of task):

• Manage material receipt issues and incidents (shorts, overages, damage). (Working with vendors to correct the issues in a timely manner.)

• Manage vendor invoice and payment issues with Accounts Payable Department.

• Act as the primary interface between suppliers and National Warehouse.

• Manage all blanket PO’s and interactions with those suppliers.
  Warehouse Activities (executed through ERP and actual performance of task)

• Prioritize work order fulfillment.

• Monitor back orders and ensure their fulfillment on a timely basis.

• Manage freight activities, which includes (Manage and resolve issues with freight carriers)
  Act as back to manage 3rd Party Warehouse Activity: 

• Process incoming, and outbound orders.

• Facilitate storage payments.

• Savings:

• Identify and implement savings opportunities related to inventory purchases and shipments.

• Work cooperative with Field Sourcing Specialist and Category Management to create, execute & maintain supply agreements supporting the National Warehouse.
   

Other Warehouse Activities:

• Works to promote physical organization and cleanliness of the warehouse.

• Assist in cycle counts and annual physical inventory of warehouses.

• Assist in physical material receipts and shipments on an as needed basis.

• Assist in identification and disposal of obsolete parts and equipment.

• Execute special projects on an as needed basis.

PHYSICAL REQUIREMENTS:

• Lifting/carrying up to 50 pounds occasionally.

• Capability to stand or walk for extended periods of time.

• Operate forklift safely and maintain valid operation certification.

CORE COMPETENCIES:

• Organizational Commitment

• Flexibility

• Customer Service Orientation

• Communicating Effectively

• Teamwork and Cooperation

• Developing Others

• Managing Competing Priorities

• Solution Focused Decision Making

• Entrepreneurial Thinking

KEY COMPETENCIES (abbr.)

• Listening and Responding Acts to help

• Analytical Thinking (AT) Makes plans and analyzes situations

• Information Seeking (INF) Does research/involves others

• Concern for Order and Quality (CO) Develops systems

• Team Leadership (TL) Promotes team