PGIM Private Alternatives - Executive Sales Assistant

Job Classification:

Corporate - Administration

A GLOBAL FIRM WITH A DIVERSE & INCLUSIVE CULTURE

As the Global Asset Management business of Prudential, we’re always looking for ways to improve financial services. We’re passionate about making a meaningful impact - touching the lives of millions and solving financial challenges in an ever-changing world.

We also believe talent is key to achieving our vision and are intentional about building a culture on respect and collaboration. When you join PGIM, you’ll unlock a motivating and impactful career – all while growing your skills and advancing your profession at one of the world’s leading global asset managers! 

If you’re not afraid to think differently and challenge the status quo, come and be a part of a dedicated team that’s investing in your future by shaping tomorrow today.

At PGIM, You Can!

What you will do

The PGIM Private Alternatives business is seeking an Executive Sales Assistant who will support the Business Development team.  The ideal candidate is someone who will thrive in a demanding work environment has prior experience supporting senior executives and/or sales professionals and is willing to take ownership of a multitude of tasks in providing support for a designated team/sales region.

This role is expected to work from the New York office 4 days a week, with the flexibility for 1 day working remotely. 

What you can expect

• Create organization and contact records, providing and removing access for client reporting and communication preferences, and building out contact and organization profiles in Salesforce through use of a variety of third-party data providers and data entry.
• Enter call notes and top opportunities for sales representatives and proactively update top opportunities.
• Review audit reports for assigned sales representatives from salesforce and update records as needed.  Pull client or fund manager profiles from databases like Preqin, mmd, etc.
• Handle all meeting logistics for in person, virtual and hybrid meetings, including more advanced meetings such as roadshows, property tours, education sessions, or due diligence meetings (i.e., securing conference rooms, technology access, security, food & beverage, building agendas, obtaining materials).
• Secure sales representative’s client meeting materials largely through technology tools (such as Seismic and Salesforce).
• Build and maintain agendas in coordination with the Business Development representatives and prepare meeting preparation packages as needed.
• Manage the schedule/calendar for assigned sales representatives as needed and handle travel arrangements/reimbursements.
• Secure compliance approval and pre-approvals as needed for client gift and entertainment, travel, and related meeting expense.

What you will bring

• Bachelor’s Degree preferred.
• 7 or more years of executive assistant, project management, sales support or other transferrable experience in a fast-paced and demanding environment.
•  Proficient in technology systems such as Salesforce, Seismic, Tableau, Microsoft Word, Power Point, Excel, Teams and able to work optimally with other teams across the organization.
• High degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity.
• Flexibility to work the hours needed as required to meet business demands.

What will set you apart

• Strong editing and proofreading skills and attention to detail.
• Ability to think proactively and anticipate needs.
• Ability to work independently with minimal direction, work under tight time constrains, and be able to prioritize work.

*PGIM welcomes all applicants, even if you don't meet every requirement. If your skills align with the role, we encourage you to apply.

What we offer you

• Medical, dental, vision, life insurance and PTO (Paid Time Off)
• Retirement plans:
• 401(k) plan with generous company match (up to 4%)
• Company-funded pension plan
• Wellness Programs to help you achieve your wellbeing goals, including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
• Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional health, and career development.
• Tuition Assistance to help finance traditional college enrollment, approved degrees, many accredited certificate programs, and industry designations.

To find out