Senior Executive Assistant

The range for this role is $72,900 - $89,100

Actual base pay will be determined based on a successful candidate's work location, skills/abilities, experience, and education. This role includes opportunity to receive an annual bonus target of 5% of annual eligible earnings. Actual bonus amounts are determined by length of time in role, individual performance, and organizational performance.

Interested applicants must be willing and able to work onsite full-time in our Melbourne, FL office.

The Mission

At Christian Care Ministry we believe that Christians can, and should, share in one another’s burdens. Through the use of Medi-Share®, a healthcare sharing ministry for Christians, we cultivate that belief. To that end, our Mission Statement is as follows: Connecting people to a Christ-centered community wellness experience based on faith, prayer, and personal responsibility.

The Team

Everyone at Christian Care Ministry is in agreement with our Statement of Faith, which outlines our core beliefs. Although we aren’t perfect people, we are serving our perfect God and our Members to the best of our ability.

The Job

The Senior Executive Assistant will support the strategic, administrative, organization, and logistics functions of the Executive office. This role will assist assigned senior leadership (primarily supporting the CEO and COO) in developing and leading special projects as assigned, including conducting ad hoc research and analysis. This individual will possess the ability to successfully navigate the organizational hierarchy and business processes to deliver outcomes prioritized by senior leadership. This role may lead and direct the schedules of assigned senior leadership and coordinate the logistics of the executive duties. This role will help plan, organize, and manage personal travel, meetings, and events involving the C-level executives and their guests. A high attention to detail, forward-thinking mindset, and the ability to balance multiple projects simultaneously will help define success in this role.

Essential Job Duties & Responsibilities

• Develop and manage project plans and action items to drive progress
• Communicate clearly and concisely in verbal and written forms to stakeholders at all levels of the organization. 
• Be self-sufficient in your ability to conduct ad hoc research as assigned and establish strategic white papers with input from senior leaders
• Build strong and influential relationships across the organization to facilitate delivery of special projects as assigned
• Manage, maintain, and facilitate a complex calendar – scheduling internal and external meetings, appointments, and events for multiple executive leaders and guests
• Manage and coordinate executive travel – pre-trip planning, organize agenda and functions, and set up / tear down logistic requirements
• Anticipate and build contingency plans to facilitate the efficient scheduling of the executives’ time aligned with strategic priorities
• Process and maintain expenses and purchase requests for the executive office
• Organize and facilitate the coordination of contracts and agreements for the organization
• Prepare professional correspondence, communications, and presentations supporting the executive functions
• Attend required executive and board level meetings and participate in an administrative function
• Maintain strict confidentiality
• Help develop and maintain a proactive priorities list to support the executive office with upcoming deadlines and incoming requests
• Contribute to the exercise and expression of Christian Care Ministry’s Christian beliefs
• Perform all other duties as assigned

Essential Skills & Abilities

• Tech savvy – ability to navigate, coordinate, and manage changes in MS Suite (Outlook, Excel, Word, PowerPoint, Teams, Copilot), logistics and contract systems, and meeting technology platforms (Zoom, Teams, etc.)
• Planning and organizing – ability to work effectively without supervision
• Proactive thinker with the ability to anticipate the needs of the assigned executive
• Flexible and comfortable in a fast-paced environment, dealing well with rapid change
• Excellent verbal and written communication skills
• Positive, welcoming, and engaging attitude
• Exceptional attention to detail – very organized
• Ability to work a flexible schedule as needed

Core Competencies/Demon