Department Assistant - TikTok Engineering

The TikTok Engineering teams have a strong user focus and a dedication to technical excellence. They focus on building products that inspire creativity and bring joy to billions of users. Some of their sub-teams are Short Video, Music, Generalized Architecture, Privacy and Security, Search, Data, and Trust and Safety. TikTok Engineering team is seeking a friendly, approachable, positive and with can-do attitude Department Administrator to work with and to support our TikTok RD department. In this role, you will have the opportunity to work with multiple domestic and international stakeholders to support our continued growth and expansion.



Job Responsibilities:

- Manage all aspects of department-wide event planning in US, meeting clear deadlines and budget demands.

- Manage budget and expense processes for various activities, coordinating with all relevant departments and HR stakeholders.

- Ensure compliance with legal, insurance, health and safety regulations at all times.

- Support ad-hoc office-specific needs such as meeting room coordination, team-specific seating chart mapping, etc.

- Partner with HR People Partners on specific requirements such as information collection for HR programs, programmatic budget development and management, materials development, etc.

- Coordinate logistics for visiting teams and off-sites.

- Event Planning: Organize team offsites, lunches, milestone celebrations, and internal workshops, both virtual and in-person. Organize Employee Engagement activities such as team building, offsite coordination, meetups, etc.

- Cross-functional Coordination: Liaise with HR, IT, Facilities, and other departments to ensure smooth day-to-day events and programs/offsites for the engineering team.