Payroll Tax Accounting-Public Service Administrator

Agency:  Illinois Office of Comptroller 
Closing Date/Time:  08/08/2024 
Salary:  $65,000.00 - $95,000.00/year 
Job Type:  Permanent Full-Time
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU: Non-Union / Merit Comp

 

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

Position Overview

COME JOIN A TRANSFORMATIVE TEAM, with a record of proven, positive impact to the State of Illinois.

The Illinois Office of the Comptroller is seeking applicants for the position of Public Service Administrator for Payroll Tax Accounting.

The Comptroller is the chief fiscal control officer for the Illinois government, charged by the Constitution with maintaining the state’s central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a “fiscal watchdog” to ensure that all state payments meet the requirements of the law. The Comptroller’s office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptroller’s website and has led the process of updating the state’s payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the state’s financial information available to all. 

Major Function

Under administrative direction of the Senior Public Service Administrator-Payroll Tax Accounting Manager, the incumbent evaluates the Tax Reporting ensuring Payroll, Retirement, Household and Contractual Payroll are processed according to all Federal, Social Security and State Laws. The incumbent balances, maintains and reports to Federal and States all tax withholding for all systems (payroll, household, retirement, and contractual payroll). The incumbent performs some assignments that are sensitive or confidential in nature.

Job Responsibilities

• Reconciles, prepares, and files to IRS, SSA, IDOR, IDES and reciprocal/withholding states for daily, monthly, quarterly and end of the year reports with proper withholdings; oversees the preparation and processing of W-2, and 1099-R tax statements. Prepares and sends 1042 tax forms to individuals and files 1042’s with the IRS; acts as one of the communication liaisons for federal and state tax reporting agencies.
• Reviews, approves, or disapproves reversal/refund transactions and ensures all transactions are following IOC regulations; assists agencies with the reversal process; prepares corrected W-2 and 1099R statements as needed and files the corrections with IRS and SSA.
• Provides support to co-workers, state agencies, retirement systems and the public regarding questions on tax withholding and tax statements.
• Researches and prepares annual charity report; research IRS, SSA, and IDOR web sites for any changes affecting tax withholdings and tax filings.
• Performs other related duties as required or which are reasonably within the scope of the duties defined above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to the combination of (4) four years of college, with course work in accounting, business or public administration.
• Requires (2) two years of professional experience in accounting in a public or private business organization including experience in governmental accounting, auditing, or management or any equivalent combination of training and experience.