Manager, Payroll Distribution

TriNet is a leading provider of comprehensive human resources solutions for small to midsize businesses (SMBs). We enhance business productivity by enabling our clients to outsource their HR function to one strategic partner and allowing them to focus on operating and growing their core businesses. Our full-service HR solutions include features such as payroll processing, human capital consulting, employment law compliance and employee benefits, including health insurance, retirement plans and workers’ compensation insurance. 

TriNet has a nationwide presence and an experienced executive team. Our stock is publicly traded on the NYSE under the ticker symbol TNET. If you’re passionate about innovation and making an impact on the large SMB market, come join us as we power our clients’ business success with extraordinary HR. 

Don't meet every single requirement? Studies have shown that many potential applicants discourage themselves from applying to jobs unless they meet every single requirement. TriNet always strives to hire the most qualified candidate for a particular role, ensuring we deliver outstanding results for our small and medium-size customers. So if you're excited about this role but your past experience doesn't align perfectly with every single qualification in the job description, nobody’s perfect – and we encourage you to apply. You may just be the right candidate for this or other roles.
 

A Brief Overview

The position assists in managing the payroll-distribution function, including implementing goals and objectives that directly impact the development and efficiencies of payroll-distribution. This position works closely with Information Technology (IT) to create system and web-based efficiencies, solutions and applications. This role will be the site leader for the stand-alone office where the Payroll Distribution team resides. The leader will be responsible for the day-to-day functionality of the team by ensuring processes are followed and that payrolls are processed in a timely and accurate manner. 

What you will do

• Serve as a subject matter expert to address customer escalations and concerns

• Modify priorities in-line with changing business demands

• Support and coordinate Business Continuity Plan readiness in the event of severe weather conditions.

• Drive operational improvements by monitoring, enhancing, and streamlining process flows with emphasis on automation efficiency.

• Respond to and/or contact colleagues as directed or required to resolve questions, issues, or escalations.

• Oversee daily operations of the distribution department.

• Develop and maintain standards of operating procedures when needed.

• Ensure regular maintenance of all hardware: printers, postage machine, and sealing machines.

• Maintain positive relationships with third party vendors.

• Manage cost associated with shipping.

• Monitor weekly invoice statements from vendors for correct billing.

• Facilitate the shipping of internal and external customer materials.

• Maintain printing and shipping supplies along with the shipping database.

• Communicate with department leadership to maintain workflow.

• Provide department leadership with access reports upon request.

• Coordinate with IT to test and maintain remote printing location capabilities.

• Print end of day reports to ensure all print jobs have been run.

• Develops team members through coaching, mentorship and training opportunities.

• Conduct weekly One-on-One with direct reports and follow up via email with discussion points, performance reporting, and improvement opportunities (if any exists).

• Maintains close working relationships with MYHR, Corp. Finance, Commission, Equity, and all other relevant departments for internal colleague payroll-distribution transactions.

• Maintains knowledge of rules and laws which govern the payroll administration practices.

• Performs other duties as assigned

• Complies with all policies and standards
 

Education Qualifications

• Bachelor's Degree or equivalent experience, advanced degree preferred 
 

Experience Qualifications

• Typically 5+ years preferred
 

Skills and Abilities

• Excellent verbal and written communication skills. (Basic proficiency)

• Previous leadership experience. (Basic proficiency)

• A demonstrated commitment to high professional ethical standards. (Advanced proficiency)

• Effective time management and organizational skills. (Advanced proficiency)

• Ability to maintain strong level of confidentiality. (Advanced proficiency)

• Basic understanding of both state and federal payroll regulations. (Basic proficienc