Administrative Assistant

Career Area:

Business Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other.  We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

What You Will Do:

Facilities Departmental Support:

• Work Order Management: Create, track and close work orders in CMMS

• Preventive Maintenance Scheduling: Update calendars and notify stakeholders

• Maintain asset records (warranties, manuals, service logs)

• Request and compare quotes

EHS Support

• Schedule and Track training completions

• Inspection documentation

• Update and Maintain SDS library and safety board

• Incident/near miss intake

• PPE inventory and Data Management

• Audit documentation and reporting

Capital/Asset Support

• Prepare and track appropriation requests

• Maintain Capital spreadsheet/tracker

• Manage all AR's

• Assist with asset management

Requisition & Purchasing

• Create/track requisitions, Vendor follow up, Invoice/receipt management

• Manage all departmental receivables

Vendor/Contractor management

• Contractor Safety Management

• Update contractor compliance status (Avetta)

• Monitor and resolve system alerts (Avetta)

• Coordinate onboarding and compliance checks (Avetta)

• Verify safety documentation/compliance

What You Have:

Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.

Additional Details:

·         The primary location for this position is Mabank, TX

·         This is a fully onsite role Monday to Friday in office.

·         Sponsorship is not available

Summary Pay Range:

$51,674.00 - $77,510.00

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. 

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

• Medical, dental, and vision benefits*

• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*

• 401(k) savings plans*

• Health Savings Account (HSA)*

• Flexible Spending Accounts (FSAs)*

• Health Lifestyle Programs*

• Employee Assistance Program*

• Voluntary Benefits and Employee Discounts*

• Career Development*

• Incentive bonus*

• Disability benefits

• Li