Administrative Assistant - F&B Administration

Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status.  To see our fill list of Team Member Benefits please visit our career site: www.gotoworkhappy.com/benefits

Job Description:

SUMMARY
Under the direction of the Director of Food & Beverage, the incumbent coordinates office activities including scheduling appointments, delegating work, providing information to callers, taking dictation, and otherwise relieving the Director of Food & Beverage of clerical administrative and business related details.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Must adhere to the Seminole Tribe's Policies and Procedures

• Takes dictation in shorthand or by machine and transcribes notes on computer or transcribes from voice recordings involving standard business vocabulary on highly confidential company matters.

• Composes and types routine or complex correspondence and reports from rough drafts, editing format, grammar, punctuation or spelling as needed.

• Establishes, maintains and, when necessary, revises department filing system.

• Screens telephone calls and visitors, ascertaining who can be re-directed to subordinate management. Provides information to callers, including Tribal Council, senior management and key external sources which requires a comprehensive knowledge of company policies, practices and operations.

• Performs a broad range of administrative details of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probably errors could result in unnecessary costs.

• Maintains calendar for the Department Head, regularly arranging for meetings, conferences, and appointments. Arranges hotel and travel accommodations.

• Opens and reviews all mail directed to the Department Head. Composes responses to routine inquiries, delegates items to subordinate managers and forwards appropriate items to the Department Head.

• Follows up on all assignments delegated to subordinate managers as to status, expected completion date, etc.

• Records Minutes of staff meetings; distributes to appropriate personnel.

• Promotes positive public/employee relations at all times.

• Maintains a clean, safe, hazard-free work environment within area of responsibility.

•  Performs all other related and compatible duties as assigned.

QUALIFICATIONS

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or Tribal/governmental regulations.

• Ability to write reports, business correspondence and procedure manuals.

• Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.

• Ability to calculate figures and amounts such as discounts, interest, commissions, percentages, etc.

• Ability to apply concepts of basic algebra and geometry.

• Ability to solve practical problems and deal with a variety of situations where only limited standardization exists.

• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

EDUCATION and/or EXPERIENCE
High School diploma or GED with one (1) to two (2) years of related experience and/or training or an equivalent combination of education and experience.  Prior supervisory experience preferred.

WORK ENVIRONMENT

• While performing the duties of this job, team member is regularly required to stand, walk, and demonstrate high-mobility for a majority of the shift.
• Will also regularly: speak and listen to internal and external customer directions or orders in an atmosphere of varying background noise; transit across surfaces that may alternate between carpeted and hard surfaces; walk through slippery surfaces and/or sloping floors or stairs; use hands to finger, handle or feel small