Surgery Scheduler III - Main Perioperative Svc Admin - Full Time - Days

Schedule surgeries and procedures for the operating room, endoscopy, and anesthesia departments and act as liaison between physicians and staff to insure accurate scheduling.   Systems utilized include custom operating room computer software Op-Time, hospital EPIC system and ICD9 verification system.

General Duties

Schedules elective and urgent cases appropriately via telephone and fax from physicians,  physicians offices and hospital staff 

Schedules surgical cases in   B - level suites,  Urology suites, Urodynamic suite,  Special Procedure suite, Gynecology suites and Endoscopy suites.   

Schedules within guidelines unique to each surgical service including availability of specialty suites, resources and equipment, other department support and physician preferences.

Keep track of unavailable equipment 

Schedule procedure lengths according to request and utilization of expert knowledge of case times.

Schedule procedure matched to appropriate physician preference card utilizing medical knowledge and physician file.  Gather appropriate information of new procedures so new cards can be created.

Utilize comment field and key for communication to assist surgical team in case preparation and patient safety.

Schedules jointly with other departments when support and resources are needed from other department. 

Schedulers must possess effective communication skills and excellent customer service skills.

Checks physician delineation of privileges to verify certifications and scope to perform appropriate procedure.

Schedules according to block time and monitors early case starts and late cases tinsure adequate surgical team coverage.

Monitors open available time to accommodate physician and patient requests and schedules. 

Maintain block booking assignments in EPIC

Rotates weekly the overseeing of the daily schedule

Reviews schedule for any issues for following day

Provides weekly schedules as requested

Reviews Endoscopy schedule and C-arm schedule

 

Communication 

Schedules elective and urgent cases appropriately via telephone and fax from physicians,  physicians offices and hospital staff

Contact appropriate resources when equipment conflicts arise to determine if case can be scheduled.

Contact appropriate people when special requests are made for procedure

Answers phone promptly within three rings, identify department and self

Give priority to physician calls

Maintain other back line for managers and physicians

Assists and directs all callers to appropriate department.

Call  physician offices when questions arise regarding surgery schedule

Report off to OR front desk at end of day to review available surgery time after hours

 

Leadership 

Assumes responsibility and accountability for professional growth and development. Contributes to the professional development of peers, colleagues and others.

Participates in 75% of staff meetings and 75% of council meetings as appropriate.  Participates in council activities and task forces to improve competencies of self, co-workers, and staff members related to patient care.

Supports self and peers in professional growth and development utilizing resources and opportunities within and outside of The Christ Hospital.  Acts as a resource, educator and preceptor for staff.

• Dress code of the Operating Room is followed.

• Volunteer’s assistance as a resource and/or preceptor in assigned areas.

Completes all educational requirements to maintain competency related to specific population of patient and/or regulatory agencies (Healthstream education 100% on-time completion and attendance for annual education day).  Submits required tests and paperwork in a timely manner without management interventions.

Participates in self and peer review activities to include the positive recognition of peers and staff on a regular basis. 

Participation in professional advancement program is encouraged. 

Prepares for certification specific to work area of professional practice when eligible.

Participation in chosen professional organizations, conferences and research is encouraged.

Evaluates nurse-sensitive outcome