Medical Administrative Assistant - No Medical Exp Required

Administrative Assistants needed for a medical screening project in Bronx NY!

Medical experience is not required - We offer paid training.

Schedule: Monday-Friday, 9am-5pm

Role: Use Microsoft Teams and Microsoft Excel for data entry, manage communication between on-site clinical staff and off-site project managers, check patients in, complete patient education regarding the procedures they will be receiving.

Administrative Assistant Position Overview: The Administrative Assistant is responsible for the following:

• Provides any and all administrative support to the Senior Director.
• Clerical and office support duties include:
• Promptly and efficiently manages incoming phone calls by screening and/or directing incoming calls to the appropriate party
• Clerical duties including filing and maintain records
• Receives, greets, and directs guests and customers, in person or via telephone
• Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external parties
• Prepares, edits, and keeps detailed logs of correspondence, reports, contracts, presentations
• Utilizes technology, including specialized software as applicable, to maximize productivity
• Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports
• Develops and maintains electronic files as necessary
• Anticipates and prepares materials needed by the team for meetings, correspondence, appointments, etc. that may include privileged and confidential information
• Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner
• Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties
• Other duties as assigned

Administrative Assistant Education and Experience Requirements:

• Four-year degree from an accredited institution required
• Previous administrative, clerical, or secretarial experience preferred
• Proficiency in Microsoft Office (Outlook, Word, Excel, and Teams)