HR Administrative Assistant

COME BE A PART OF OUR EXCELLENT TEAM!
• High School Diploma Preferred, but NOT Required
• Medical, Dental, and Vision Insurance
• 100% Company Paid Employee Life Insurance & Short-Term Disability
• 14 paid Company Holidays
• 80 Hours of Vacation
• 40+ Hours of Sick (Differing sick policy for CA, details provided in offer letter)
• 401K w/ GENEROUS Match
• Eligible Tuition Reimbursement
• Eligible for Auto Allowance of $300 per Month
• Eligible for Wellness Reimbursement of up to $50.00 Per Month
• Eligible to Receive Referral Bonuses
• Team Wear Including Safety Shoes
• Eligible for Discretionary Bonus Annually
• Years of Service Awards, Employee Assistance Program, Frequent Employee Appreciation Events & More!!


About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The HR Administrative Assistant serves as a key support member of the HR department, combining front desk responsibilities with expanded administrative and data coordination tasks. This role is responsible for ensuring a professional first point of contact for visitors and callers, maintaining HR records, supporting on-boarding activities, and handling critical data entry tasks related to temporary agency employees. The ideal candidate is highly organized, detail-oriented, and able to maintain confidentiality while managing multiple priorities.
Responsibilities
• Greet and direct visitors in a courteous and professional manner, determining the purpose of their visit and guiding them appropriately.
• Operate the telephone switchboard to answer, screen, forward calls, provide information, and take messages.
• Maintain a welcoming and orderly front desk environment that reflects the organization’s professional standards.
• Assist the Training Supervisor in creating employee identification badges, in
• Oversee data entry of temporary agency employees into Dayforce, including uploading profile photos and entering personal details including photo capture and timely data entry.
• Input bill rates and associated staffing agency information into the system with a high level of accuracy and timeliness.
• Coordinate with staffing agencies to ensure required data is submitted correctly and promptly.
• Provide clerical support for HR events, trainings, and other departmental activities as needed.
• Collaborate with supervisors to assign employee lockers and keep accurate locker records.
Secondary
• Prepare new hire orientation packets, ensuring all required documentation is complete and up to date.
• Organize, file, and maintain employee records in accordance with company policy and legal requirements, ensuring accuracy and confidentiality.
• Maintain and update shared HR documents, such as sign-in sheets and the internal telephone directory.
• Assist with ensuring compliance with HR processes and documentation standards.
• Assist in maintaining the HR monitors with current information.
Skills
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
Education & Experience
• HS Diploma/G.E.D Required
• Associate's Degree Preferred
Physical Requirements
• Stand/Walk
• Drive
• Lift/Carry up to 25lbs
• Push/Pull
• Reach